Employee Information on Job Families
Staff employee positions will be migrated into job families in stages, beginning in spring 2023. Please see the job families page for general information on job families and adoption timelines.
Important note: There is a difference between an employee’s job description (a written administrative summary of their role, used to advertise the position when open) and their job duties (all the tasks they actually do). The format of your written job description will likely change in the job families rollout, but your job duties will not.
What you need to know:
- Your written job description will be updated during the job families rollout. The job summary may become a more general description of your responsibilities, rather than a detailed list of your exact duties.
- Your title may change. See below under "Can I continue to use my current title?" for more information.
- A small number of employees may see a change up or down in the market rate for their position (a key component in calculating target salary). However, the market rate for most positions is expected to remain the same.
- Your supervisor will notify you when your job description has been updated. They will also notify you of any change in title or market rate.
Your job duties, reporting line and current salary will NOT change as a result of job families implementation.
FAQs
Yes. Job families are being rolled out gradually, so when your position is added to a job family will depend on the type of work you do. But we expect that all staff will eventually be included in the new system.
We are starting the rollout with job families that have the most incumbents. The first six job families, which are being rolled out in spring 2023, include approximately 800 positions.
Your job duties, reporting line and current salary will NOT change as a result of job families implementation.
Market rates may change (either up or down) for a small number of positions, but we expect market rates for the large majority of positions will remain the same. If your market rate changes, you will receive a notice from your supervisor when your position is added to a job family.
Even if your market rate goes down, your current salary will not. The rollout of job families will not result in pay cuts.
You can view your job description at any time in PeopleAdmin. See instructions.
It depends. The job families implementation includes an effort to increase transparency by reducing the number of unique titles across the university. Each position in a job family will have an assigned position title. This title will be consistent for all employees assigned to that job family position. Some job family position will also have one or more optional alternate working titles that can be used on a daily basis for email, business cards, etc. The supervisor will select a title from these options.
If your current job title is already the same as the assigned position title or alternate working title under job families, you will not see a change. If it is not, you most likely will.
For example: suppose a position that supports basic financial operations for a department is assigned to the job family position of Business Specialist I, with an alternate working title of Financial Specialist I. The supervisor can select one of the two titles, and choses Financial Specialist I. If the position was already called a Financial Specialist I prior to the adoption of job families, the employee will keep the same title. But if the position was called an Office Assistant, the employee will see a title change to Financial Specialist I.
Your supervisor will notify you of any job title change when your job is added to a job family.
From a university records management perspective, no. We will know that any title change is a result of job family implementation.
It is an individual choice how to represent work history in job applications and on resumes, but Human Resources recommends using your most current title for all same-level work that you did both before and after any title change that results from job family adoption. If you are assigned a higher market rate and position title during job family adoption, then we recommend listing it as a separate job to show advancement in the level of work performed.
If you feel that your position has not been categorized correctly during the adoption of job families, you are encouraged to raise your concerns with your supervisor. If your supervisor agrees, they should contact Human Resources. You may also reach out to Human Resources for assistance in facilitating a conversation with your supervisor.
Each job family will be released for use as it is completed, so there is no universal effective date. When a job family is published for use, it will be required for vacant positions and supervisor-initiated updates to filled positions. Current employees will be moved into job families on a rolling basis. Please refer to the list of job families and adoption timelines for more information.