All classified positions that a unit decides to fill must be reviewed by Employment Services (HR) prior to any advertising or initiation of established procedures for filling vacancies. Employment Services will be responsible for ensuring that any layoff roster that has been developed for that position classification is utilized according to university policy.
Policies regarding separation are dependent on the classification of the employee. For policies related to faculty separation, please refer to the Provost's Office.
Please utilize the Exit Checklist to aid with a smooth transition.
Summary of Process
- Develop a plan for reduction of positions and send to the provost or appropriate vice president. Identify any positions to be excluded from the reduction plan.
- Provide termination notice to temporary hourly employees (24 hours notice) and exempt employees (notice to President’s Office by April 2) per the reduction plan.
- Complete the Request to Layoff Classified Staff form for each classified staff position classification to be reduced or eliminated. Send to Human Resources as soon as possible, but at least four weeks before date of effective layoff.
- Human Resources will return completed “memos for affected employees” within the classification to be reduced or eliminated for unit administrator to distribute.
- Human Resources will return to unit administrator the Request to Layoff Classified Staff form identifying the employee to be laid off due to position elimination or reduction; a layoff notice for the affected employee will be included. Notice must be delivered at least two weeks (14 calendar days) before the effective date of layoff.
- Employee identified for layoff should contact HR for additional information regarding the layoff roster and current position vacancies.
- FSH 3930: Separation of Classified Employees
- FSH 3940: Resignations (applies to employees that are classified, exempt or faculty)
- Guidelines for Elimination or Reductions of Classified Positions (July 2019)
- FSH 3940: Resignations