Separation refers to an employee leaving the university, whether through resignation, retirement, termination or non-renewal. Separation policies are dependent on the employee's classification. This page focuses on staff separation. For policies on faculty separation, please refer to the Provost's Office.
Note: The supervisor may ask an employee to use any accumulated annual leave or comp time before their last day of work. However, remember that in order to maintain insurance coverage through their last day of work, the employee must work on their last day. The final day cannot be taken as annual leave or comp time.
Staff resignation and retirement
When an employee resigns or retires, they must provide the supervisor with a written notice (email is acceptable) that includes the date of their last day of work. The supervisor accepts the resignation in writing and provides both the notice and the acceptance to Human Resources.
Staff termination or non-renewal
In case of termination or non-renewal, please see the policies and templates below. Note that non-renewals for exempt staff must be delivered at least 60 days before the end of the contract period. Review exempt staff nonrenewal process and deadlines.
Policies and Templates
- FSH 3930: Separation of Classified Employees
- FSH 3940: Resignations (applies to employees that are classified, exempt or faculty)
- Guidelines for Elimination or Reductions of Classified Positions (July 2019)