Recruitment

New Applicant Tracking System Project Nears Completion!

Join Human Resources for a System Preview!

Mark your calendars!

Human Resources, with the help of a taskforce of super users, is in the final validation and testing phases of the University of Idaho’s new applicant tracking system (ATS), PeopleAdmin. The PeopleAdmin system is scheduled to go live in late March. 

Human Resources invites interested employees to attend a special system preview session, on Tuesday, March 18 from 1:00 – 2:00 pm in the SUB Borah Theatre. Both PeopleAdmin and Human Resources staff will be available at the preview

Printed step-by-step instructions are under development and will be available prior to the system implementation.

Live system user training sessions are under development and can be configured to meet departmental needs.  The college/administrative area Affirmative Action Coordinators have been asked for guidance on the division or department need for live training. Online training modules will be available later this spring.  

Some of the key features of PeopleAdmin include:

• A repository of staff job descriptions from which job listings automatically be pulled
• Automatic emails for approving authorities for each step of the approval process
• Ability to create or select from a menu of questions allowing PeopleAdmin to automatically screen for minimum qualifications
• Improved applicant upload of application materials
• User-friendly applicant  
• Drop down applicant non-selection menus
• Adjustable templates for applicant e-mail notification
• An onboarding module that gets new hire paperwork to new employees in advance of their start date

Watch for more updates on the ATS to PeopleAdmin transition plan!

Definition

Each college or administrative unit has an affirmative action coordinator.  The coordinators provide knowledge and expertise to (a) explain affirmative action requirements to members of search committees and others who express interest or concern, (b) help search committees develop the required documentation for recruitment and screening procedures, and (c) brief Director of Human Rights, Access and Inclusion on issues that arise during the search process related to affirmative action and equal opportunity employment.  Director of Human Rights, Access and Inclusion may delegate selected responsibilities to affirmative action coordinators.  (FSH 3065 B-6.  Affirmative Action Coordinators)

AAC Guide

Download a copy of the Affirmative Action Coordinator's Guide

List of AAC's

Affirmative Action Coordinators, appointed by either deans or vice presidents, serve as liaisons between administrative offices and Human Resources, and function as resource persons for search and selection committees within their units. Departments should process all paperwork through your Affirmative Action Coordinator.

University of Idaho Affirmative Action Coordinators

Unit	AAC	Phone
Academic Affairs	Patti Heath	885-7941
Advancement	Julie Clarkson	885-5302
	Amy Norman	885-9036
Agricultural & Life Sciences	Charity Buchert	885-0168
	Marty Lunt	885-7759
Art & Architecture	Ellen McKenzie	885-5423
Athletics	John Wallace	885-0219
Auxiliary Services	Kim Malm	885-5500
Business & Economics	Keri Moore	885-6071
Education	Patricia Eberhardt	885-6366
Engineering	Tammie Dahmen	885-7665
Enrollment Management	Marilyn Pope	885-5690
Facilities	Tracey Abdallah	885-7563
Finance & Administration	Debbie Eisinger	885-6174
Graduate Studies	Kathy Duke	885-6245
ITS	Margo Holthaus	885-2127
	Mary George	885-5222
Law	Linda Kiss	885-6208
Letters, Arts, & Sciences	Jennie Hall	885-7885
Natural Resources	Pam Bell	885-6658
President's Office	Jillian Benson	885-0835
Provost's Office	Mary Stout	885-6444
	Patti Heath	885-7941
Research Office	Larissa LaBolle	885-5034
	Lodi Price	885-6689
Science	Lorrie Williams	885-5808
UI Boise	Elisabeth Ridgway	208-364-4002
UI CDA	Marcee Hartzell	208-667-5561
UI Idaho Falls	Sara Moore	208-282-7976
University Library	Sammantha Green	885-6534
Vice Provost for Student Affairs	Robin Shoemaker	885-7836
	Marlene Wilson	885-8983

Interview Guide for Panel Members
Selecting and Preparing an Interview Panel

• Employee Hiring Guide - Classified
• Employee Hiring Guide - Exempt
• Employee Hiring Guide - Faculty
• Employee Hiring Guide - Postdoctoral Fellow
• Employee Hiring Guide - Temp and Student

Results-Oriented Job Descriptions serve as the foundation for establishing an employee's performance standards and supports the employee's understanding of why their work is important to the overall mission of the University of Idaho.

• Job Description Template
• Writing ROJD Refresher Training Material

• Reference Check Guide for Managers
• Telephone Reference Check Form

• Notification of application review extension
• Notification to candidates not qualified
• Notification to candidates not selected
• Notification no interview
• Acceptance of retirement or resignation
• Offer letter template - classified
• Offer letter template - exempt
• Offer letter template - postdoctoral fellow
• Offer letter template - temp and student
• Telephone Reference Check Form

• Conflict of Interest Form
• Departmental Orientation Checklist
• Letter Template for the Social Security Number Process for International Students
• Checklist for New Benefit Eligible Employees
• Patent and Copyright Agreement
• Post Hire Responsibilities