Applicant Resources FAQ
Locating a Position
Current University of Idaho job openings can be found on the University of Idaho Careers webpage.
Unless being run by an outside agency, all faculty and staff job searches are posted on the U of I Careers webpage. Student and temporary help, as well as some temporary faculty jobs are not required to be posted online and may use alternative recruitment venues.
Yes, an online application is required for any posted position. Please visit our Applicant Resources page for information and tips on how to submit a successful application, or if you wish to seek an accommodation for the application process.
New job postings are published almost every day. Keep checking the site for new opportunities!
We offer a competitive package that includes core benefits such as medical, dental and vision, as well as retirement and other exciting supplemental benefits that enhance the employment experience, such as paid time off, reduced-cost educational opportunities, and wellness options. Please visit the Benefits webpage for more information.
Classified and exempt refer to staff employee classes. The two categories vary in terms of employment policies, salary requirements, probationary evaluations, retirement, leave accruals and other aspects of employment. More information on position classification can be found on the Employment Classification webpage.
Whether you have already found the perfect job or are just starting to look for opportunities, you will begin the application process on the University of Idaho Careers webpage. Once you have located a position you are interested in, click Apply for this Job at the top of the posting to start the application. You will be taken to the login screen to either create an account, or enter your account information if you are not already logged in.
- New Applicants: If you do not already have a PeopleAdmin account, you will need to create one to apply: uidaho.peopleadmin.com/user/new.
- Returning Applicants: You can log in using your applicant account username and password.
Upon logging into the applicant portal, your application will be initiated and the system will guide you through each application section as long as the position is still open. If you have applied for jobs with U of I previously, information will carry forward into your application, so please be sure to review this for accuracy. You can make any needed changes prior to submitting the application. All fields marked with a red asterisk (*) are required. You cannot submit your application until these fields are completed.
If an application requires additional documents such as a resume or cover letter, you will be prompted to upload those within the application. Information on document types has been provided in the Applicant Documents section below.
Once you have filled out all required fields and provided any required documents, you will certify your application and submit it. You will receive a confirmation email to the address provided on your application.
All applications for postings listed on the University of Idaho Careers webpage must be submitted online, as we cannot accept applications outside of the system. See the section titled "Is it possible to get an accommodation for the application process?" for information on application accommodations.
If you need to retrieve your username and/or reset your password for your applicant account, you can do so here: uidaho.peopleadmin.com/user/forgot
- To retrieve your username, you will need to provide the email address associated with the applicant account. You should receive an automated email that contains your username.
- To reset your password, you will need to provide your username. You should receive an automated email that contains a link to reset your password.
If you have requested assistance and have not received an automated email, please reach out to Human Resources at 208-885-3611 or firstname.lastname@example.org.
I am a current/former U of I employee or student, do I log in to the applicant portal using my university Net ID and password?
The applicant account is separate from a U of I employee or student Net ID account.
Yes, Human Resource is happy to assist applicants who may require an accommodation for the application process and beyond. Read more information on accommodations.
Yes, you do have the ability to start an application, save your work and return to it later. It is recommended to save as you go when working on an application for this reason. Saved applications will appear under the Your Applications list in the applicant portal.
The Check for Errors and Submit section of the application will highlight in red any section that is missing required information. If you have provided all required information and still cannot submit, please contact Human Resources at 208-885-3611 or email@example.com for assistance.
Within the application, the section labeled “Documents Needed to Apply” will contain links to upload documents that have been deemed required or optional by the search committee. If you wish to upload more documents than there are links available, you will need to combine documents into one PDF and upload that way. The system will confirm when the document has finished uploading by displaying a message that says “PDF complete.” We do recommend converting application documents to PDF prior to uploading to prevent any formatting issues.
Once your application has been successfully submitted, you will be taken to a confirmation screen indicating that your application has been received. You will also receive a confirmation email to the address provided on your application. Your application status will also be reflected in your applicant portal under Completed Applications.
Applications in a withdrawn status must be reactivated by Human Resources so they can be resubmitted, if the posting is still active. Please contact Human Resources at 208-885-3611 or firstname.lastname@example.org. for assistance.
Yes! An applicant can have any number of applications on file simultaneously, just be sure to upload the correct documentation to each one.
My application portal says that I do not have any “in-process applications.” I submitted an application and received a confirmation. Is my application still being considered?
In-process applications refers to applications that have been started but not submitted. All completed applications and their status will be reflected under the Completed Applications section.
If a position has a hard close date, it is removed from the job postings site at midnight Pacific time on that date and is closed to any further application submission.
If a position is open until filled and has a first consideration date, applications may be submitted up until it is closed and removed from the job postings site. However, applications submitted after the first consideration date may not be reviewed by the committee if they have a satisfactory pool with those that met priority consideration.
If the position is still posted, your application may be reactivated by Human Resources so you can make changes and resubmit. If the position is open until filled and has passed the first consideration date, it may not be advisable to reactivate and resubmit as you may then not meet the priority consideration. Please contact Human Resources at email@example.com or 208-885-3611 to discuss the best approach.
Note: Please do not withdraw your application to make changes.
Positions will close at midnight Pacific time on the closing date. At that time, the posting will be removed from the posting list and closed to application submission. If a posting has a first consideration date, the posting will remain published and open to application submission, however applications must be submitted on or before the first consideration date.
No, due to privacy concerns we cannot provide information regarding search committees.
Application letters can be addressed generically to the search committee, and there is no need to include a specific contact.
Each application document upload link can accept unlimited documents up to 9 MB total.
Application status is provided for each completed application in the Your Applications section of the applicant portal. If you have questions about your status, please reach out to Human Resources at 208-885-3611 or firstname.lastname@example.org.
Submitted applications are automatically transitioned to an "under review" status and are accessible by the search committee. Upon reaching the closing or first consideration date, the committee will meet to discuss applications and decide which candidates to invite for an interview.
Searches operate on varying timelines due to committee schedules and other factors, so it is difficult to pinpoint when you might hear back. You are welcome to reach out to Human Resources to request a referral to the search contact for a status update.
The hiring unit will reach out to you directly should you be invited for an interview. This may be by email or phone, so please be sure to provide up-to-date contact information when submitting the application.
Applications are evaluated in regards to how they meet the required and preferred qualifications.
If your application falls out of consideration, the status in your applicant portal will be updated and you will receive an automated email from the system. Some hiring departments may also personally reach out to applicants.