University of Idaho is implementing JAGGAER, a procurement system that provides an end-to-end online experience for the procurement process: from sourcing to buying and payment. The system will replace Banner purchase orders and most Pcard purchases. JAGGAER will improve procurement processing time and increase access and visibility to end-users and vendors. At the direction of the Idaho State Board of Education, JAGGAER will be used by U of I, Boise State University, Idaho State University and Lewis-Clark State College. The goal is to increase efficiencies and maximize savings for all Idaho higher education institutions.
JAGGAER is a web-based, procurement software that manages purchases of goods and services from request to payment. Employees will access JAGGAER through Single Sign-On (SSO). JAGGAER has three modules: eProcurement (goods) module, Contracts+ (services) module and A/P (invoices) module. Employees will access eProcurement and Contracts+ modules. Most employees will have the “Shopper” role in JAGGAER. Employees who handle financial tasks will have the “Shopper” and “Requester” roles.
The Idaho State Board of Education (SBOE) tasked the four higher education institutions to implement a shared procurement software to generate cost savings and efficiencies. U of I, BSU, ISU and LCSC will go live simultaneously, though the individual JAGGAER sites will be specific to each institution.
Employees who purchase goods and/or services for U of I using a purchase order, service agreement or P-card will now shop and buy goods and services through JAGGAER. JAGGAER will improve request-to-purchase order time by streamlining the order process. Purchasing policies regarding bid limits, bid waivers, etc. will remain the same.
All purchase orders and service agreements will be generated and managed in JAGGAER.
For eProcurement there will be two vendor types: PunchOut Vendors and Non-PunchOut (Non-Catalog) Vendors. PunchOut vendors are negotiated and discounted contracts. U of I, BSU, ISU and LCSC will use the same PunchOut Vendors. At the time the system goes live, there will be 12 PunchOut Vendors. Over time, more PunchOut Vendors will be added to JAGGAER.
Vendors who were used in the previous 36 months will be available in JAGGAER as Non-PunchOut (Non-Catalog) Vendors.
Departments should utilize JAGGAER for most purchases. However, if a local vendor is not in JAGGAER, employees may use their P-cards for purchases. Beginning Sept. 30, 2022, new vendors will be added to JAGGAER via PaymentWorks.
Please see APM 60.43.
No. Amazon will be a PunchOut Vendor. Employees must use JAGGAER to shop Amazon. The process will be like shopping Amazon today, but employees will not use a P-card. They will create a cart which will go to their department’s financial person to approve. Employees should include their indexes/funds on their shopping cart. Detailed training will be provided.
U of I, BSU, ISU and LCSC are using the same, jointly negotiated contracts, to maximize saving for all institutions.
The expected go-live date is early 2023. More information will be communicated in the period leading up to the expected go-live date.
Yes. Training will be specific to JAGGAER roles. Training sessions will be held in mid-October. Stay tuned for future communications.