Budget Preparation: Participant Support Costs

Participant support costs are those costs paid to or on behalf of non-UI participants for conferences, meetings, workshops, or similar events.  These costs may include stipends for trainees/participants; travel, if the event is the sole purpose for the trip; subsistence (per diem and/or housing or lodging); and any other fees required for participation.  Any providers of training and/or services are not defined as participants.


Funds budgeted to support participants must be accounted for separately.  In many cases these expenses may not be charged overhead (review the award or RFP terms for information), and may not be rebudgeted to other expense categories without prior agency approval.