Restricted Party Screenings

Are you planning to collaborate with an entity or individual outside the university? Will that collaboration involve sharing confidential or potentially confidential or sensitive technology or information, including not-yet-patented inventions? Could the collaboration involve the exportation (either physically or electronically) of goods, data, personnel, materials, etc. with entities or persons abroad? To help ensure compliance with federal laws and regulations, parties should be screened against federal restricted parties’ lists before such collaboration is conducted.

Submit a request to the Export Control Office for a screening. Screening only takes minutes and you will be immediately notified of the results via email.

Why Are Screenings Important?

Federal law prohibits US citizens, permanent residents and protected individuals from doing business with or providing services (whether funds are exchanged or not) to restricted foreign or domestic individuals or entities.

Screenings Should Be Done Before the Following Interactions With Third Parties:

• discussing plans to engage in sponsored projects or draft a proposal for sponsored research
• considering sponsored research collaborations or appointments
• exchanging personnel, materials, data, confidential information or money with foreign persons, academic institutions, governments, companies or other foreign entities
• entering contracts with foreign or domestic parties
• shipping anything to an international individual or entity
• hosting visitors to the university

Some Units Within the University Have These Checks Built into Their Processes

• Contracts and Purchasing Services
• Central Accounting Services
• Office of Sponsored Programs
• International Programs J-1 Visa requests
• Export Controls: checks individuals paid on federal grants, J-1 visa researchers,
• Office of Technology Transfer

Visiting Scholar/Researcher Agreement

Individuals temporarily coming to the university to conduct scholarly or other research activities should sign a Visiting Scholar/Researcher Agreement. This agreement sets out the obligations and rights of the visiting scholar and university.