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AWMSP FAQs

All faculty, staff, students and volunteers who have contact with animals used for research, teaching or testing, including direct contact with non-sanitized caging or enclosures, unfixed or unsterilized animal tissues, fluids or wastes, individuals who provide service support for the equipment, devices or facilities and those who attend facility inspections.

Animal workers (as defined above) must complete the AWMSP “Consent for Medical Evaluation” form and the “Medical History” form. These forms go to a medical professional to review the hazards and health history. In some cases, follow up physical exams, vaccinations or other medical testing may be needed. The medical professional will provide the university with a “fit for duty” assessment, which may include required safety measures (e.g. may only lift 20 pounds, must wear gloves while handling mice, etc.). The assessment by the medical professional must be received prior to beginning work with animals.

Current animal workers who previously declined to participate in the medical surveillance program must complete the AWMSP “Consent for Medical Evaluation” form and the “Medical History” form. These forms must be submitted no later than Oct. 31, 2017 in order to continue working with animals at the university.

This will be based on the individual’s risk assessment. The medical professional will determine the frequency, based on the hazards. Should an individual have a substantial change in the hazards they are handling and/or the animals with which they are working, the IACUC office may determine new surveillance forms are required to be submitted to and reviewed by the medical professional.

The University uses Palouse Medical as its primary resource for review and medical evaluation required for the AWMSP. Having dedicated medical professionals allows them to be versed in our program and the hazards associated with animal work and various species at the University and allows for consistency in review. We do not allow an assessment from you primary care physician at this time.  You must use the University forms, and follow the steps outlined above in “What does the AWMSP consist of?”

The employee’s department is responsible for costs associated with medical screening, evaluation, testing, vaccination or other medical requirements under the AWMSP.

Yes.

The information you disclosed in the Medical History, as well as the results of your medical examination and any tests are confidential and are maintained by Palouse Medical, consistent with regulatory requirements of confidentiality and privacy associated with such information. The only information that the University obtains as a result of AMWSP screenings and evaluations is generic indications of whether or not an employee is fit for duty and what safety measures may be required to allow the employee to continue to perform the tasks associated with his or her position. Specific medical information (e.g. weight, blood pressure, medical conditions, medical prescriptions) are kept confidential by Palouse Medical.

The AWMSP is a preventive measure used to screen and monitor an employee’s health when they will be exposed to a hazardous work environment. This is different than a reactive evaluation and treatment provided in response to a reported workplace injury or illness.

The Confidential Medical History form will still be submitted to Palouse Medical for evaluation. If in-person follow up with a medical professional is indicated, Palouse Medical will work with you to identify a provider local to your location to perform this follow-up.

Third parties (i.e. individuals who are not UI faculty, staff, students or volunteers) who have University-approved access to and contact with animals are also required to participate in the University AWMSP. Alternately, such individuals may provide in satisfaction of this University requirement adequate proof of participation in a similar medical surveillance program and requirements for animal work established through that program. Such evaluation and conditions for work must be for species and/or work conditions substantially similar to those at the University.

Please contact the Office of Research Assurances at 208-885-6162 or IACUC@uidaho.edu to discuss your specific requirements.

VERAS FAQs

If you login to the VERAS system (http://veras.uidaho.edu/) and go to My Studies you should see a list all your protocol.

To add or remove someone from a protocol you will need to submit an “IACUC Mod Personnel Change Only” form in the VERAS system:

  1. Login to http://veras.uidaho.edu/
  2. Click on “My Studies” under Study Assistant
  3. Select the Protocol you want to edit “20XX-XX”
  4. Under Additional Study Submission Forms select “IACUC Mod Personnel Change Only”
  5. Click “Add a New Form” and fill out the questions
    1. If adding multiple people, make sure you select to add descriptions of personnel role and tasks and experience and qualifications. This has to be filled out for everyone being added. image
    2. If the personnel are not affiliated with the University add them to the External Personnel section. They should not need to create an account
    3. Select image
    4. Submit by clicking image
  6. Personnel other than the PI can fill out forms for protocols they are connected to. However, the PI will need to complete a final Signoff and Submit before it is submitted to the IACUC.

There are two ways to fix this:

  1. The student/personnel will need to try to log into VERAS where they will be prompted to create an account. Once the account is created then you will be able to see them in the system.
  2. You can send their full name, vandal number, and email address to iacuc@uidaho.edu and an account can be create for them with that information.
  3. If the personnel are not affiliated with the University they should be added to the External Personnel section and should not need to create an account.

Yes, personnel other than the PI can fill out forms for protocols they are connected to. However, the PI will need to complete a final Signoff and Submit before it is submitted to the IACUC.

When you are using the search function, make sure you spell out your department, not using abbreviations. 

Follow the steps below

  1. You will login and under My Studies select the protocol you are working with 20XX-XX.
  2. Under Submissions the third section down on the left side select  image
  3. To start a new form, click then the image right side.
  4. Fill out the form
  5. Select image then sign off. 

You will login and under My Studies select the protocol you are working with 20XX-XX.

  1. Under Submissions the third section down on the left side is
  2. image

  3. Select the Annual renewal form
  4. To start a new form, click the imageon the right side.
  5. In the new annual renewal form just select
  6. image

  7. At the bottom of the form please fill out how many of the approved animal numbers requested were used.
  8. image

  9. Select image then sign off

Follow the steps below

  1. Login to http://veras.uidaho.edu/,
  2. Go to the image in the right top corner.
  3. Under IACUC Submissions is a list of collaboration agreements you can download. You would select the “Collaboration Agreement – Institutional”.
  4. Once the agreement is filed out to the best of your ability, email it to IACUC@uidaho.edu and we will work on getting it signed.
  5. When the agreement is completed, download the final form as an “Other Study Documents” under your protocol in the system.

If the IACUC Admin has already started processing the submission you will need to call or email the IACUC and ask them to release the submission so you can make changes. If the IACUC has not started processing the submission follow the steps below:

  1. Login to http://veras.uidaho.edu/
  2. Click on “My Studies” under Study Assistant
  3. Select the Protocol you want to edit “20XX-XX”
  4. Select “Retract Submission” under Outstanding Submission, Process Submission

image

  1. Login to http://veras.uidaho.edu.
  2. Click on “Submit a Form” under Study Assistant Submit a Form
  3. Select Submit a New Form associated to the protocol you want to update.
  4. Under Renewal, Amendment & Reporting Forms select "IACUC -- Modification Form"
    1. Fill out sections that apply to your modification request then click Save and Continue
    2. You will skip the Revised Application section, just click Save and Continue, because you have a PDF protocol and not an interactive protocol through the VERAS system.
    3. In the Submission or Other Document section, attach the updated PDF with the changes you are proposing, then Save and Continue
  5. As in the new submission form, at the end of the application you will be asked whether you want to “Exit,” which leaves the application as a draft, or “Sign and Submit,” which takes you to the submission page and a pdf of your completed application. 
  6. You must click “Submit” to finalize the application and send it to the IACUC for review. If you do not complete this step the submission will show up on your home page as an incomplete task and you will be able to complete the submission step by clicking on that task.

FAQs

Your instructor and teaching assistants have been trained in the procedures you will be conducting during your course laboratories. All procedures have been reviewed and approved by the University of Idaho Institutional Animal Care and Use Committee (IACUC). As a student enrolled in a course that uses animals, you should be aware of the animal welfare regulations governing the use of animals in your class. However, as a student, you are not required to take the Animal Care and Use training unless required by your instructor. You are welcome to voluntarily complete the course at no cost to you, following the instructions here.

The IACUC Coordinator or the Campus Veterinarian are available to answer questions regarding animal care and use at the University of Idaho, procedures related to securing and maintaining approval for the use of animals, animal care issues, and any other questions you may have regarding the animal care and use program. Contact the IACUC Coordinator (208-885-7258 or iacuc@uidaho.edu) or the Campus Veterinarian (208-885-8958 or campusvet@uidaho.edu) with any questions.

Notification of contract services for animal use is needed when using contract animal services with outside organizations, such as for antibody production.

All contract services in which live animals are used to produce the desired service endpoint and are funded by federal agencies must be through companies with a valid PHS Animal Welfare Assurance. You must notify the IACUC of your intent to use these services. Be sure to include both the funding agency for your project and the contractor you intend to use. Notify the IACUC.

IACUC is using the VERAS electronic system for protocol submissions, amendments, adverse events and protocol deviations. Contact the IACUC office at iacuc@uidaho.edu or 208-885-7258 with questions or comments.

You are required to maintain appropriate medical and procedural records for three years after the last time an animal was used on a protocol, or after the life of an animal, whichever is later.

Minimum training is available via an online training system. Full instructions are available on our Training page. Hands-on training sessions are provided according to the needs of individual protocols.

For nonemergency requests to have a veterinarian examine your research animals, email campusvet@uidaho.edu.

For emergencies, contact the Campus Veterinarian at 208-885-8958.

By law, the attending veterinarian must approve the use, frequency, dosage and route of administration for all drugs used on research animals. Please directly contact the Campus Veterinarian at campusvet@uidaho.edu or 208-885-8958 for more information on processes to follow.

Office of Research Assurances

Physical Address:

Morrill Hall Room 114
Moscow, ID  83844

Mailing Address:
875 Perimeter Dr., MS 3010
Moscow, ID  83844-3010

Email:
IACUC@uidaho.edu
IBC@uidaho.edu
IRB@uidaho.edu
ored-export@uidaho.edu
rcr@uidaho.edu
uifcoi@uidaho.edu

Phone: 208-885-6162

Web: ORA Website

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