Issuing a Service Agreement
The short form and long form service agreement definitions and a link to the forms are found at the Controller’s Office.
Once you have completed the appropriate form, attach a copy of the grant budget to the form and send the documents to the Office of Sponsored Programs at firstname.lastname@example.org or Campus Zip 3020.
OSP must have a copy of the grant budget in order to ensure that the proposed service agreement was identified as part of the grant proposal. If it was not originally proposed, then OSP needs to ensure that the funding agency has granted rebudget authority under the terms of the award.
It is important that you identify the specific expectations you have of the work to be performed. Some questions to consider are:
- What is the recipient of the funding supposed to accomplish? Be specific. Contracts are only written to prevent relationships going bad. If you aren’t specific, you may be caught paying for something that didn’t get done.
- Do the services have to be performed in a specific way?
- When will the recipient be required to perform the services?
- Do they have to be completed at a specific time or on a specific day?
- Is time of the essence?
- Do the services have to be performed at a specific place?
- Are deliverables expected? If so, in what format and when?
- Is the scope of work outlined consistent with what was submitted in the proposal?
Program income must be managed according to the same guidelines and restrictions as the main award, so OSP must review service agreements issued using program income funds.