University of Idaho - I Banner
students walk on University of Idaho campus

Visit U of I

Learn about the many reasons the University of Idaho could be a perfect fit for you. Schedule Your Visit

Parents on campus during orientation

Homecoming Oct. 14 - 21

Join other Vandal families for a week of celebration and Vandal traditions. View Calendar

campus full of students

U of I Retirees Association

UIRA has a membership of nearly 500 from every part of the University. Learn More

Office of Sponsored Programs

Physical Address:

Morrill Hall Room 103
Moscow, ID  83843

Mailing Address:
875 Perimeter Dr., MS 3020
Moscow, ID  83844-3020

Phone: 208-885-6651

Fax: 208-885-4990

Email: osp@uidaho.edu

Web: OSP Website

Map

Subrecipient Monitoring

Federal funding agencies require that institutions working on subcontracts under University of Idaho prime awards follow all of the rules and regulations applicable to the prime award. Further, the responsibility for monitoring compliance with those regulations rests with the university as the prime award recipient. Two types of monitoring are required: (1) making sure that the subrecipient institution complies with the auditing requirements of federal guidance documents, which is the responsibility of the Office of Sponsored programs; and (2) making sure that the subrecipient principal investigator (PI) at that institution is managing the subaward correctly, which is the responsibility of the UI principal investigator.

In general, the PI is responsible for:

  • routinely gathering and reviewing any requested technical or progress reports;
  • routinely reviewing and signing off on all invoices and expenses relative to the proposed budget; and
  • conducting periodic on-site visits, when necessary.

The university rarely undertakes an audit of a subrecipient. However, if the university PI has reason to question a subrecipient’s expenses, an audit could be the appropriate course of action. More commonly, on-site visits are conducted in connection with ongoing collaborations to manage the research and administrative aspects of the sub-award. Progress reports should be solicited as needed, reviewed, and filed with the prime award documents. Review by the PI of progress reports and invoices from the subrecipient must occur regularly, and the PI must sign their acceptance of all invoices received prior to payment. Invoiced expenses from the subawardee should be reviewed for allowability, reasonableness and compatibility with the subaward budget prior to signing the invoice and releasing for payment.

Office of Sponsored Programs

Physical Address:

Morrill Hall Room 103
Moscow, ID  83843

Mailing Address:
875 Perimeter Dr., MS 3020
Moscow, ID  83844-3020

Phone: 208-885-6651

Fax: 208-885-4990

Email: osp@uidaho.edu

Web: OSP Website

Map