Award Termination and Closeout

The Office of Sponsored Programs sends notification to your departmental grant administrator of awards that will end within the next 90 days, 60 days and 30 days, along with suggestions for considerations such as whether a time extension needs to be requested and moving employees off of the project. Additionally, OSP sends a 90-days-to-close projection notice to the principal investigator as close as possible to that time line so that you can monitor the funds remaining along with projected payroll.

We recommend that you also create a reminder for yourself 60 to 90 days ahead of the termination date so you can request any needed time extension more than 30 days in advance of project termination, as required by most sponsors.

In addition to regular monitoring of your project's progress, you should be alert to the end date of the project and be working with your agency's program manager to ensure timely completion of the project. However, if delays occur you may request an extension from the agency through OSP, providing justification for the extension and the requested new end date.

Many federal agencies automatically allow the first request for a one-year, no cost time extension, with any subsequent extensions requiring further justification and approval. Please note that the source of funds may have limitations precluding an extension.