Accounts Payable

The Accounts Payable Department ensures timely, accurate payments for University of Idaho and its affiliates. From employee travel reimbursements and purchasing card transactions to student-related payments and vendor invoices, the team supports the university community by providing helpful information, responsive service and clear communication.

Payment options for vendors

U of I Purchasing Card

A University of Idaho Purchasing Card is a charge card. The vendor is paid at the time of purchase. The university makes payments to the bank, and the purchases are reconciled within 30 days of the expense. The card is used for travel expenses as well as small dollar purchases.

ACH or direct deposit

ACH payments are a method to transfer money from one bank account to another without paper checks. Vendors who request payment as ACH, provide their name, indication of personal or business account type, bank routing number and bank account information associated with the account receiving the funds. ACH Payment terms are within 15 days of invoice receipt.

Foreign vendor wires

All payments to foreign vendors are paid using the Banking Foreign Wire Transfer Procedures. Foreign vendors requesting payment as wires provide their name, the name of the receiving bank, bank routing number, bank swift numbers and bank account information associated with the account receiving the funds.

Paper checks

Paper checks are still available if an electronic method of payment is not accepted by the vendor. Checks are issued three days per week and are released within 30-45 days after the receipt of the invoices unless a pre-payment discount is provided from the vendor.

Virtual credit card

A unique credit card number that allows the university to transact an electronic payment without requesting vendor banking information. Vendors provide a valid email address to receive payment notifications. By accepting payments by virtual credit card, the vendor will receive faster payments, increase fraud protection and simplify reconciliation.

Supplier registration

University of Idaho uses JAGGAER Supplier Management to register and manage payments to vendors, contractors and suppliers. All new and existing suppliers must register and maintain a profile in the system.

Notice — supplier registration has moved (effective June 19, 2026)

University of Idaho has transitioned from PaymentWorks to JAGGAER Supplier Management. PaymentWorks is no longer used for supplier registration or profile updates. Existing suppliers do not need to take action unless contacted; new registrations are handled through JAGGAER. If you previously registered in PaymentWorks and have questions, contact suppliers@uidaho.edu

Getting started in JAGGAER

To get started, suppliers must receive a JAGGAER registration invitation from a University of Idaho employee to register and create a profile. Suppliers should work directly with their U of I contact to begin the registration process.

Next, the supplier completes the registration, which will be reviewed and validated by University of Idaho. During registration, suppliers provide business information, tax documentation and payment details.

Once the registration is completed and processed by U of I, the supplier will be able to proceed with providing goods and services. If your business information changes, update your profile in JAGGAER.

Vendor PaymentWorks resources

Contact Accounts Payable

General questions: ap-staff@uidaho.edu
Invoice submissions (vendors only): apdocs@uidaho.edu
Vendor-related inquiries: ap-staff@uidaho.edu
Check inquiries, cancellations, or proof of payment: ap-staff@uidaho.edu
Supplier registration questions: suppliers@uidaho.edu
Phone number: 208-885-5394