Accounts Payable

The Accounts Payable Department ensures timely, accurate payments for University of Idaho and its affiliates. From employee travel reimbursements and purchasing card transactions to student-related payments and vendor invoices, the team supports the university community by providing helpful information, responsive service and clear communication.

Payment options for vendors

U of I Purchasing Card

A University of Idaho Purchasing Card is a charge card. The vendor is paid at the time of purchase. The university makes payments to the bank, and the purchases are reconciled within 30 days of the expense. The card is used for travel expenses as well as small dollar purchases.

ACH or direct deposit

ACH payments are a method to transfer money from one bank account to another without paper checks. Vendors who request payment as ACH, provide their name, indication of personal or business account type, bank routing number and bank account information associated with the account receiving the funds. ACH Payment terms are within 15 days of invoice receipt.

Foreign vendor wires

All payments to foreign vendors are paid using the Banking Foreign Wire Transfer Procedures. Foreign vendors requesting payment as wires provide their name, the name of the receiving bank, bank routing number, bank swift numbers and bank account information associated with the account receiving the funds.

Paper checks

Paper checks are still available if an electronic method of payment is not accepted by the vendor. Checks are issued three days per week and are released within 30-45 days after the receipt of the invoices unless a pre-payment discount is provided from the vendor.

Virtual credit card

A unique credit card number that allows the university to transact an electronic payment without requesting vendor banking information. Vendors provide a valid email address to receive payment notifications. By accepting payments by virtual credit card, the vendor will receive faster payments, increase fraud protection and simplify reconciliation.

Vendor registration

University of Idaho uses the PaymentWorks platform to manage payments to vendors, contractors and suppliers. All new and existing suppliers must register and create a profile in the system.

Getting started in PaymentWorks

To get started, suppliers must receive a PaymentWorks registration invite from a U of I employee in order to register and create a profile. Vendors should work directly with their U of I contact to start the registration process.

Next, the supplier must complete the registration which will be validated by PaymentWorks and U of I.

Once the registration is completed and processed by U of I, you will be able to proceed with goods and services. If your business information changes, update your profile. For more information regarding changes, refer to the updating your company profile document.

Vendor PaymentWorks resources

Contact Accounts Payable

General questions: ap-staff@uidaho.edu
Invoice submissions (vendors only): apdocs@uidaho.edu
Vendor-related inquiries: ap-staff@uidaho.edu
Check inquiries, cancellations, or proof of payment: ap-staff@uidaho.edu
PaymentWorks and vendor setup questions: paymentworks@uidaho.edu
Phone number: 208-885-5394