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Contact Us

Idaho Commons Room 334

Mailing Address:
875 Perimeter Drive MS 2534
Moscow, ID 83844-2534

Phone: (208) 885-6121

Fax: (208) 885-2816

Email: careerservices@uidaho.edu

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Hiring Interns

The hiring procedure and posting for open internship positions depends on whether the position meets the Fair Labor Standards Act and the U.S. Department of Labor’s (DOL) guidelines for a trainee/learner, found in the DOL’s Field Operations Handbook (Chapter 10-B11). View details below.

Guidelines

Non-paid internships must meet the Fair Labor Standards Act and the U.S. Department of Labor’s (DOL) guidelines for a trainee/learner, found in the DOL’s Field Operations Handbook (Chapter 10-B11).

These guidelines state if an internship meets six criteria, the position can be categorized as a trainee/learner position and does not need to follow minimum wage regulations.

Criteria is as follows:

  • The training, even though it includes actual operation of the employer’s facilities, is similar to training that would be given in a vocational school.
  • The training is for the benefit of the student.
  • The student does not displace regular employees, but works under the close observation of a regular employee.
  • The employer provides the training and derives no immediate advantage from the activities of the student. Occasionally, the operations may actually be impeded by the training.
  • The student is not necessarily entitled to a job at the conclusion of the training period.
  • The employer and the student understand the student is not entitled to wages for the time spent training.

If an internship does not meet these criteria, an employment relationship exists and employers must post the position through Human Resources, hire the best qualified candidate and pay the employee at least minimum wage.

  • Make sure the internship meets the criteria listed above. If position does not meet the criteria, it must be posted through UI Human Resources.
  • Develop a position description. View sample template »
  • Post your internship on Hire a Vandal, UI's free online job and internship database. For help through this process, email Employer Relations or call (208) 885-6122.
  • When ready to make an offer, provide the intern with an offer letter that explains the criteria for unpaid interns. Keep a copy for your records.
  • Submit a copy of the offer letter with the intern's CV to Accounts Payable.

Insurance Coverage for Interns
Only authorized volunteers are covered under the university's liability insurance program. Interns should complete the volunteer authorization form.

Paid internship positions must be posted through UI Human Resources.

Insurance Coverage for Interns
Only authorized volunteers are covered under the university's liability insurance program. Interns should complete the volunteer authorization form.

Educational stipends can be provided to interns as long as the internship opportunity meets the criteria for a non-paid internship.

  • Claim vouchers are used to pay education stipends. Use Expense Code E7110 (Educational Scholarships and Prizes).

  • It is important to keep adequate documentation and use proper wording on the claim voucher. This will help in the event of an audit. In the description, be sure to explain the payment is an educational stipend and not payment for employment.
    Example: Educational Stipend for Joe Vandal, Marketing Intern for Career Services during the spring 2008 semester. This educational stipend is not a payment for employment and should not be processed through payroll. This stipend is to help defray some of the educational expenses of this student.

  • Submit a copy of the offer letter with the inter's CV to Accounts Payable:
    Mail: 875 Perimeter Drive MS 4244, Moscow, ID 83844-4244
    Fax: (208) 885-5417
    Email: acctpay@uidaho.edu
  • If intern has never been employed at UI, the student must complete a W-9 and submit it to Accounts Payable with the CV and offer letter. Download W-9 »

Post a Non-Paid Internship

Learn how to post a position on the Handshake career service platform.

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Contact Us

Idaho Commons Room 334

Mailing Address:
875 Perimeter Drive MS 2534
Moscow, ID 83844-2534

Phone: (208) 885-6121

Fax: (208) 885-2816

Email: careerservices@uidaho.edu

Meet the Team Map