Grades

Each student registered in a class at the end of the semester must be assigned a final grade by the instructor; all final grades are due Tuesday at noon after the semester unless otherwise stated.  All grades must be reported in order for all end of semester academic processing to take place.  Instructors use VandalWeb to submit grades, which is available 24-7 from any internet connection; see instructions how to enter grades on VandalWeb.

Grade Submission Deadlines

Incomplete Grades

Refer to the General Requirements and Academic Procedures, Part 3, Regulation F of the General Catalog for complete regulation regarding incomplete grades.

A grade of incomplete is assigned only when the student has been in attendance and has done passing work up to a time within three weeks of the close of the semester (or within one week of the close of summer session).  An incomplete grade can only be assigned when the student and instructor agree upon the extenuating circumstances that made it impossible to complete the course on time.

When assigning the incomplete grade, the instructor must also assign an Incomplete Final Grade, also known as a reversion grade, and  a description of the remaining work.  The reversion grade reflects the grade the student would earn by not completing any further work.  The reversion date will automatically default to the latest possible date for completion, but the instructor may assign a final grade any prior date by requesting a grade correction through VandalWeb.  Instructors can review a summary of incomplete grades given by accessing their Incomplete Grades Summary through VandalWeb.

When the student completes the work to satisfy the incomplete, the instructor must request a grade correction through VandalWeb.  Although an incomplete is not punitive, it remains on the student's transcript and is accompanied by the final grade (i.e. I/A, I/B, I/C).

See incomplete grade entry instructions.

F Final Grades

Federal financial aid regulations require the institution to determine a last date of academic activity or attendance for all students who receive a grade of F (fail) in a class.  If the student did not participate in an academic activity, the university is required to recalculate their eligibility for federal aid.

The last date of academic activity includes, but is not limited to, any one of the following:

• Physically attending class
• Submitting an academic assignment
• Taking exam, interactive tutorial, or computer-based instruction
• Attending school assigned study group
• Participating in online discussions about academic matters and/or initiating contact with the faculty to ask questions about subject matter

Regarding select of last attendance dates:

• Enter the last day of the semester for those students who attend the entire semester, but earned a failing grade
• Enter the last day of attendance/activity for those students who stopped attending; see definition of attendance/activity
• Enter the first day of the semester (or first day of the course for short courses) for those who never attended or dropped the course

See F grade entry instructions.

Early Warning Grades

Early Warning Grades are due approximately four-weeks into the semester and are intended to identify students who are not making satisfactory progress in order to provide support to make them successful.  Early Warning Grades are not recorded on a student's record.  Colleges and departments wishing to assist at-risk students can run a report of Early Warning Grades that have been submitted using Banner Job Submission; the report is available in both Excel and printed formats.  To produce the Banner Early Warning Grade report:

1. Login to Banner
2. Enter SWRWARN in Go To box
3. Page Down to Printer block; enter DATABASE for Excel output or enter the network printer name for printed output
4. Page Down to Parameters block
   1. Enter six-digit term code
   2. If report is for entire college, enter two-digit college code or leave blank if only for department
   3. If report is for department, enter three-digit department code or leave blank if for entire college
   4. Enter Y for Excel output or N for printed output
5. To retrieve the data for Excel, choose Review Output under Options menu; open the file (.lis extension) and choose Save File to Client under the Options menu; save your file to your network drive with the .lis extension.
6. Open Excel and choose the open file option, locate and select the file which will start the Excel import wizard to format your file in the worksheet.