Third party or sponsored billing

Each state has its own 529 plan. In addition, there are private 529 plans available through many banks, credit unions and investment companies.

General information regarding 529 plans can be found on the IRS’s website.

The Idaho plan, IDEAL, and the Washington plan, WA GET, do not require an invoice from University of Idaho. Instead, on the IDEAL or WA GET website, the plan holder requests an amount of money to be sent to University of Idaho. States that do require an invoice will send an authorization letter to the university once the student or plan holder notifies their 529 plan that the student will be attending.

Reminders:

• Be sure to provide the 529 plan with the student’s full name and University of Idaho ID number, which can be found on student’s VandalCard.
• Allow two weeks from the time you make the request for the check to be processed by the university.

The processing of athletic scholarships is a multiple-step process that allows University of Idaho to stay in compliance with all of the NCAA rulings. As a result, athletic scholarships will not post until after the tenth day of the semester.

If the scholarship is late in posting and a late fee has been charged, it will be waived when the scholarship posts to your student account. Any balance not paid by the scholarship is due within 10 days of the date the scholarship posts. Failure to remit payment may result in a new late fee. Refund deadlines and process information is available on the student accounts and payments website.

If the scholarship includes payment for on-campus housing and meal charges, the room will be covered at the double rate only, and the chosen meal plan will be converted to a special athletic meal plan.

Some departments with grant funding are able to pay all or a part of the in-state tuition and fees for their students. These payments post as the departments process them. Please allow ample time for the payments to process, since academic departments and Student Accounts have many competing priorities at the start of the semester. Additionally, departments may not have required budgetary information at the start of the semester, causing further delays in the processing of the payment for your tuition and fees. Please check with your department if you have questions or if the payment has not posted. If a late fee has been charged before the department payment is posted, it will be waived at the time the payment is posted. Any balance due after the department payment is posted is due in full within 10 days of the payment posting or a new late fee may be assessed.

If you would like to set up a payment plan (no administrative fee) to pay the in-state portion of tuition/fees, please contact Christina Taylor in the Student Accounts office at 208-885-2132.

Note:

• College of Graduate Studies policy states: each person who holds a full appointment as an assistant is required to pay the uniform student fees charged to registered full-time students, regardless of the number of credits for which the student is registered. Please contact the College of Graduate Studies or your department if you have questions about this policy.
• Students on an assistantship cannot use a staff or staff spouse fee waiver or senior scholar waiver.

After you have been offered a Graduate Assistantship (Teaching or Research) by a Department, they will submit a “hiring” transaction to the Payroll office along with position documents.

The College of Graduate Studies will review/approve the appointment and once the appointment is defined in Payroll, the Student Accounts office will post the waiver (percentage based on the percentage of the appointment).

The posting by Student Accounts will forward to the Financial Aid office and the waiver will be recorded for fall semester and the same projected amount will be assumed for the spring semester. Any balance due after the Out-of-State Waiver is posted is due in full within 10 days of the payment posting or a new late fee may be assessed.

Troubleshooting

• This waiver in conjunction with any other out-of-state tuition waivers cannot exceed the total cost of out-of-state tuition charges. If this occurs, one of the waivers will be reversed.
• If this waiver is applied after financial aid has disbursed and results in an over award, you may see an adjustment of funding. The waiver will replace loan funding that is reversed.
• If your department has sent your appointment paperwork to the College of Graduate Studies and Payroll, please be patient at the beginning of the semester to allow for this process to be completed.  If the waiver is not posted after two weeks, contact your department.
• If a late fee has been charged, it will be waived at the time the out-of-state waiver is posted.
• There is no waiver for in-state tuition and fees.

Note:

• University of Idaho charges all non-resident students of Idaho out-of-state tuition, unless the student is enrolled in all online classes.
• College of Graduate Studies policy states: each person who holds a full appointment as an assistant is required to pay the uniform student fees charged to registered full-time students, regardless of the number of credits for which the student is registered. Please contact the College of Graduate Studies or your department if you have questions about this policy.
• Students on an assistantship cannot use a staff or staff spouse fee waiver or senior scholar waiver.

While your sponsor may have agreed to pay tuition/fees and/or other charges, ultimately, as the student, you are responsible for payment. Every effort will be made to work with your sponsor to secure payment but if our efforts fail, we will look to you for payment. You are also responsible for payment of any charges not included in the authorization from your sponsor as well as any charges denied by your sponsor.

Sponsor authorizations should be turned in to the International Programs Office and the Student Accounts Office, before the semester begins.

It is your responsibility to read and follow the directions on the authorization letter from your sponsor. Many sponsors do not allow web or outreach classes unless you have a separate authorization for them. It is your responsibility to obtain that required authorization before the course begins. If your sponsor pays for room and meal charges, there are often specific requirements for what type of room and meal plans they will pay for. You are responsible to select the correct room and meal type or pay the difference, if you choose something the sponsor will not pay for.

Transcripts cannot be released unless your account balance is -0-. This is the policy for all U of I students and we do not make exceptions. If you need a transcript after grades are posted, please request it just before the end of the semester. It can then be sent between semesters, before new semester charges are posted. If you wait to request it after the new semester charges are posted we will not be able to release it until the charges are paid.

ALCP students

If you decide to enroll in regular academic courses in conjunction with your ALCP course, please obtain a separate authorization from your sponsor for the academic courses.

Request for Tuition Assistance (FTA) must be done through ArmyIgnitED.

Contact your Army Education Counselor or Education Services Officer (ESO) for more information. Have an active ArmyIgnitED education account. FTA funding request should be submitted no later than 10 days before the course start date.

Idaho Guard soldiers

The point of contact for ArmyIgnitED accounts and educational benefits is ESO John Harris. His email is john.e.harris4.civ@mail.mil or call 208-272-3615. You may also contact Billy R Reeves II, Assistant Director of Military and Veteran Services with questions or concerns at breeves@uidaho.edu or 208-885-7979 (direct line).

Active Duty and Army Reserve soldiers

Contact your ESO at your duty station or reserve center for ArmyIgnitED and FTA questions.

Washington Guard soldiers

Visit the Washington State Military Department's website for more information.

• WA Education Services Officer: 253-512-1324
• Federal Tuition Assistance: 253-512-8931

University of Idaho/ArmyIgnitED account contacts

Students can email Billy Reeves or Christina Taylor with FTA questions/concerns.

• Billy R Reeves II, Assistant director of Military and Veteran Services | breeves@uidaho.edu
• Christina Taylor, Financial technician in Student Accounts | christinat@uidaho.edu

New account guidelines/instructions for ArmyIgnitED account set up

• TA student - create a student user account
• TA student - navigate student dashboard
• TA student - create education paths and tuition assistance requests

Prospective students who are U.S. service members or veterans can find support and additional information through Military and Veteran Services. Visit their website or call 208-885-7989 or 208-885-7979 to learn more.

Please provide your Tuition Assistance Authorization form to Christina Taylor in the Student Accounts office. It can be emailed or dropped by the office in the Bruce Pitman Center.

Prospective students who are U.S. service members or veterans can find support and additional information through Military and Veteran Services. Visit their website or call 208-885-7989 or 208-885-7979 to learn more.