Promotion/Tenure and Custom Reports
Course evaluation reports used for promotion and tenure purposes adhere to institution-specific guidelines and formatting, not available directly from the automated Anthology course evaluation platform. Any such institution-specific, or customized report, must continue to be requested by email from Institutional Research.
How do I request course evaluation reports needed for internal review processes that are not available in Anthology, such as promotion and tenure?
Please email your request to Institutional Research at firstname.lastname@example.org. To expedite your request, please include the following detail in your email:
- V Number of the instructor
- The begin and end date of the timeframe you are requesting data for. (The Provost’s office only requires that data be included since the last review.)
How do I request a custom report of course evaluation data, such as combining multiple course sections or obtaining data for courses that are shared with another program?
All requests for custom reports should be made to Institutional Research via email at email@example.com. Custom reports are any report not readily available in the Anthology course evaluation system. Custom reports are limited by data availability and the rules protecting student confidentiality.
To expedite your request, please include the following detail in your email:
- V Number of the instructor
- Term you are requesting the data for
- Course Numbers
- Section Numbers
The Anthology course evaluation system was adopted in Summer 2020. Data collected in the old system is archived in the old course evaluation system. Requests for data before Summer 2020 should continue to be sent to firstname.lastname@example.org. To view data housed in old student evaluation system, log into VandalWeb or go directly to the Course Instructor portion of the old online Student Evaluation of Teaching System.
Student evaluations of teaching were evaluated under the VandalWeb system from 2003 to Spring 2020. Under that system, the following courses were not evaluated:
- Workshops - (203, 403, 503)
- Directed Study - (299, 499, 502)
- Internships - (298, 398, 498, 598)
- Professional Development - (405, 505)
- Master's Research and Thesis - (500)
- Graduate Practicum - (597)
- Research - (599)
- Research and Dissertation - (600)
- All Law and WWAMI courses
- Study Abroad and Other Courses listed as 998 or 999
As of Summer 2020, all students have the opportunity to evaluate each of their instructors in all sections of all courses during every academic term. The standard university evaluation, as approved by the faculty, is used for all courses and sections, except those in the College of Law which uses an evaluative device tailored to its needs and is college-administered.
When are evaluated courses excluded from the P&T packet and/or unavailable for viewing in Anthology?
To protect the identity of students, reports are only released when a minimum threshold is met. Prior to Summer 2020, courses with fewer than 5 students enrolled as of census date were excluded from reports. Beginning Summer 2020, courses with fewer than 3 responses are excluded from reports and unavailable for viewing in Anthology. This change in response threshold occurred with the adoption of a new course evaluation system.
For ideas on how you can improve your response rate to meet the threshold where enrollment allows, see Improving Response Rates.
Additionally, faculty were given the opportunity to opt-out of using reports collected during the 2020 calendar year, due to the impact of Covid on the teaching and learning environment. For faculty who opted out, these courses may not show on the P&T report.
Why is the data in Anthology different than the data on my custom report, or on my promotion and tenure report?
Anthology relies on data fed from Banner, that updates regularly. Additionally, the parameters used to produce automated reports in Anthology are preset, using what is listed in Banner at that moment. When custom reports are needed, this is because someone is requesting a modified report and thus, the custom reports (by definition), should not be identical to what is seen in the course evaluation system.
Some reports may appear similar or include some overlapping data, but are in some way different. For example, the Anthology segment comparison reports allow faculty to compare their score with the average score for their department, college, or the UI. However, on the promotion and tenure report, these scores are further defined to only compare scores within the same course-level (such as graduate courses with courses 500 or above, lower-division courses with the same, and upper-division courses with the same).
In some cases, some discrepancies may exist because Anthology is regularly updated to reflect changes in Banner (sometimes even after the semester ends), whereas, custom reports are created based on a snapshot of the data taken after the course evaluation window has closed.
For the P&T reports, the academic year ends with the Spring semester. Summer course evaluation data, when available, is added to the following year.
If I have questions or concerns regarding the promotion and tenure process and/or policy, including the course evaluation questionnaire, who should I contact?
Please send your question to email@example.com so that it can be routed accordingly, within the Provost’s Office.