Recruitment events for employers

A staff member will meet you 15-20 minutes before your event begins to assist with setup. We can provide basic media needs, including connections for HDMI and VGA. Many event spaces also have audio.

Make sure to share media needs in advance. It can be difficult or impossible to accommodate day-of.

Career Services is pleased to provide a complimentary campus parking permit to recruiters. Our team will contact you with details after confirming your visit.

To learn more about purchasing a Visitor Permit or short-term parking, visit the Parking and Transportation website.

Exclusivity

Idaho Eats has been contracted by University of Idaho to provide all on-campus food and beverage services. Visit Idaho Eats to view their catering services.

Ordering

Catering arrangements and menu selections must be confirmed within 10 business days of your event. Sufficient notice allows Dining Services time to schedule production and staffing. An additional fee will be assessed for all orders placed less than 10 business days prior to your event.

Call 208-885-2576 to work with the Catering Office.

Notice of cancellation for reservations must be received 48 hours in advance. Failure to cancel reservations or no-show occurrences will result in a $25 fee. Additional cost recovery may be assessed for services rendered or equipment prior to the cancellation.

The scheduling office reserves the right to refuse future requests for any group based on multiple no-show occurrences or inappropriate use of space.

For more information or to sponsor or attend an event, email Employer Relations or call 208-885-6121.

*Large non-profits have an operating budget greater than $500,000

**Small non-profits have an operating budget below $500,000

• One 8-foot table and two chairs (linen can be requested with your registration)
• Complimentary campus parking
• Assistance with load in/out
• Receipt and storage of pre-shipped display materials
• Complimentary food and beverages
• Fall and Spring fairs only: One table for optional day-after student interviewing. Additional day-after interview tables are available for $25 each.

Non-payments and late payments

A late payment fee of $75 in addition to the invoice total will be enforced if payment for the career fair is not received two weeks prior to day of the Career Fair.  Career Services recognizes some government agencies are not allowed to pay prior to participating in events, please make prior payment arrangements with employer relations staff.

Cancellations

Cancellation requests sent to careerservices@uidaho.edu or amberg@uidaho.edu at least two weeks prior to the fair date will be fully refunded.  Cancellations within this two-week period will not receive a refund.  Failure to pay your invoice will not result in a withdrawn registration for this Career Fair. However, the outstanding amount must be paid before you can register for any future events.  This policy is due to booth holds, facility use payments and meal counts required by campus services already in process for the fair.

No-shows

Any no-show who does not contact Career Services to cancel their registration will be responsible for the full registration amount plus a $50 administrative fee.  Future fair registrations will be held pending until payment is received.

Shipping to campus

Displays and recruiting materials for the fair may be shipped in advance and delivered to your booth if received by the day before the fair. You must collect late parcels from Campus Mail on your own.

Ship materials to:

U of I Career Fair 
Attn: Your Company Name 
Campus Mail & Receiving 
875 Perimeter Drive 
Moscow ID 83844

Return shipping

You must schedule a pick-up with your preferred carrier for the day after the fair. Please also send a shipping label with your representative.

Pickup location:

Roll-up Doors 
East end of Kibbie Dome 
1000 Stadium Drive 
Moscow, ID 83843

Lodging information for Moscow, Pullman and surrounding areas is available through Visit Moscow. Some hotels offer special rates for career fair recruiters so be sure to ask when you make your reservation.

Nearby airports include:

• Pullman-Moscow Regional Airport (within 5 minutes of downtown Moscow). Local hotel shuttles and taxis provide transportation to-and-from this airport.
• Lewiston-Nez Perce County Airport (35 miles south of Moscow).
• Spokane International Airport (85 miles north of Moscow).

Career Fairs at the P1FCU Kibbie Dome

Unload in Lot 31, at the east entrance of the Kibbie Dome (Map), and park in lots 34 and 57 to the west. Parking permits are not necessary on career fair day.

One-day Visitor's Permit

For any campus visit, employers can purchase a one-day visitor's pass. A license plate number is needed to make the purchase.

Check-in begins one hour prior to the start of the fair. Booth assignments and other day-of information will be provided.

• Scheduling: Tuesdays through Thursdays are the best weekdays to host an event. Make sure the information below is filled out on each event.
• School: Search for University of Idaho. Make sure you’ve added us to your favorites list and that you are approved to post events with us.
• Date: We recommend clicking the small calendar icons to select dates
• Time zones: The Moscow main campus and Coeur d’Alene center are on Pacific Time. The Boise and Idaho Falls centers are on Mountain Time.
• Branding image: Include your organization’s logo to promote your session. If you have a logo for your company profile on Handshake, it will load automatically. If you would like to use a different one, click the pencil icon to upload a new image.
• Description: Explain to students what you will discuss, include features or highlights of your session such as speakers, office 360 tours or panel members, and if applicable, consider mentioning your target majors or class years.