Travelers are to use the most economical and effective means of ground transportation both from the standpoint of time and the cost for car rental, U of I Motor Pool, Taxi, Shuttles and/or Mileage. Mileage rates for personal vehicles are established by the State of Idaho. Fuel cannot be purchased on a U of I Purchasing Card or reimbursed for personal vehicles while claiming mileage.
Rental Car Information
Employees are required to utilize U of I Rental Car Agreements. If the traveler cannot rent through a state contract, they should consult with U of I Risk Department.
Renting, on behalf of the University, a vehicle larger than a standard sized car requires a business justification. Prior approval along with the justification is required at the time of submitting the Pre-Approval authorization reports. Additional products or services added to rental agreements will not be reimbursed. This includes insurance, roadside assistance and/or charges for GPS.
The cost of vehicle insurance will not be paid or reimbursed to university employees for automobile rentals in the United States. However, an exception is made for insurance purchases for large trucks and moving vans. Vehicle insurance should always be purchased for rentals by university employees in foreign countries.
Car Rental Information - Rental Car Abbreviations and Reminders
The U of I Purchasing Card is the preferred method of payment.
State Rental Car Contract - RENTAL CAR CONTRACTS MAY BE USED ONLY BY EMPLOYEES ON AUTHORIZED UNIVERSITY TRAVEL
Enterprise Rent A Car - U of I Official Travel
Reservations 800-Rent-A-Car (800-736-8222)
Corporate Account: XZ47IDS
Enter the rental information
Enter your corporate account number
Enter the last three letters of your account name, IDS.
Contract Number 0065573
Corporate Account: Hertz Enrollment Instructions
- 5602 W. Sunset Hwy., Spokane, WA 509-7557275
- Welcome U of I employees!
4101 SR 270 Moscow/Pullman Hwy Pullman, WA 99163
Risk Management Web Page:
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