Conference and Meeting Room Reservations
In order to schedule a conference room you must contact Russell McClanahan (208-885-1527). For special events, minimum two weeks advance notice is highly recommended.
For more information about rooms, visit the Room Information page.
View the conference room availability.
IRIC Event Guidelines and Policies
Each room can be configured according to your needs, but staff is not available to move furniture, so be sure you have adequate help to arrange the room to suit your needs and return it to its original state. Changes in furniture configuration must be approved and coordinated with IRIC Facility Manager at least one week in advance.
Furniture can be rented through University Support Services and setup in IRIC to fit your needs. But this must be approved and coordinated with IRIC Facility Manager.
Equipment varies per room. See IRIC Building resource page to see what is available in each room or contact IRIC Facility Manager. Please note that staff support is not available during your event, and it is your responsibility to test functioning and compatibility of equipment. If you need access to a room to test equipment in advance of your event, please contact the IRIC Facility Manager at least one week in advance.
If you plan on serving food at your event, please see APM 80.31 for policies and procedures for serving food on campus.
If your event is a barbecue, the IRIC barbecue guidelines are slightly different than the University of Idaho guidelines. Please contact the IRIC Facility Manager for these guidelines.
For event recycling and waste disposal contact the U of I Recycling division by calling 885-1715.
Note: Do not place beverages on credenzas in IRIC conference rooms, since these house A/V electronics equipment for each room.
Review the U of I rules to see if your event requires a Use of University Facilities authorization and complete the online request form if necessary.
If alcohol will be served at your event, complete an Alcohol Application with the University of Idaho. Alcohol is not allowed in IRIC during regular University of Idaho business hours.
If your event will take place outside of regular building hours (7a.m. – 7p.m., Monday through Friday), contact IRIC Facility Manager to arrange for door(s) to be unlocked.
If you will be receiving any deliveries for your event or expecting caterers, you must be present to receive them. IRIC staff is not available to receive deliveries or coordinate with any service providers on your behalf.
After event, dispose of all trash and debris, wipe down all tables and white boards, and return furniture and A/V equipment to original configuration.
Damage to building facilities or inadequate clean-up may be billed to event host’s department or organization.
Note: Although advice and assistance may be provided by IRIC Facility Manager at his discretion, event organizer has final responsibility for adhering to the IRIC event guidelines and policies above.