Purchasing Card FAQs
To order a Purchasing Card, The cardholder must complete the Purchasing Card Training, submit a Cardholder Account Form along with a Cardholder Agreement form to Accounts Payable by either emailing the completed forms to firstname.lastname@example.org, or mailing them to campus zip 4244. You can find the forms on the Purchasing Card page.
To cancel a purchasing card, submit a US Bank Purchasing Card Cardholder Account Form with the termination account closure box checked to Accounts Payable at campus zip 4244, email to email@example.com, or fax to 208-885-5417. You can find a Purchasing Card Cardholder Account Form on the Accounts Payable Purchasing Card page.
Please report all fraudulent activity on the pcard to Accounts Payable at firstname.lastname@example.org. You will also need to contact the credit card company to have the card shut off if necessary at 800-344-5696 and fill out and submit a dispute form. The dispute form can be found on the Accounts Payable Purchasing Card page.
You can find a link to sign up for the Purchasing Card Listserve on the Accounts Payable Purchasing Card page. You can also unsubscribe from the Listserve by using the same link.
Personal memberships should not be charged to the pcard.
Institutional Memberships are allowed on the purchasing card as long as they are related to the mission and core values of the university and the mission and purposes of the college or division requesting the membership.
Your purchasing card will be mailed to the billing address provided on the US Bank Purchasing Card Cardholder Account Form.
How does the cardholder/record-keeper correct an unallowable expense item placed on the Purchasing Card?
Personal or Unallowable expenses placed on the purchasing card appear in the Chrome River E-wallet Credit Card Folder. In order to clear the unallowable expenses, the Cardholder or Delegate will use the Personal Non Reimbursable Tile located on both the Employee Expense Report and the Non-Travel Expense Report.
Once the items are listed on the personal AR, the cardholder may either forward a check to the Cashier for payment or submit their payment on line through the VandalWeb access.