75.30 - Interdepartmental Charges (IDs)

Owner:

• Position: Accounts Payable Manager
• Email: ap-staff@uidaho.edu

Last updated: Aug. 24, 2005

APM 75.30 is under revision. Contact the policy owner for questions.

A. General. Departments on campus are allowed to use a variety of Interdepartmental Charge (IDs) documents for both charges and credits for various services and/or goods provided by other campus departments. The various interdepartmental charge types are outlined in this section. Most IDs are processed on Banner, however, a few are prepared manually.

A-1. Interdepartmental Charges and Credits -- Computer Stores (IDAC, IDAL, IDAM, IDASs). ID-As are used to charge university departments for computer related hardware and software sold through the Computer Store. The ID-A will transfer moneys, for products purchased or services rendered, to Computer Stores’ budget without having to write checks, vouchers or receipts.

A-2. Interdepartmental Charges and Credits -- Biological Sciences Stores (ID-Bs). ID-Bs are used to charge university departments for biological science store supplies and materials. The ID-B will transfer moneys, for products purchased or services rendered, to Biology Science Department’s budget without having to write checks, vouchers or receipts.

A-3. Interdepartmental Charges and Credits -- Chemistry Stores (ID-Cs). ID-Cs are used to charge university departments for chemistry store supplies and materials. The ID-C will transfer moneys, for products purchased or services rendered, to Chemistry Department’s budget without having to write checks, vouchers or receipts.

A-4. Interdepartmental Charges and Credits -- Printing and Design (ID-Ds). ID-Ds are used to charge university departments printing and design services. The ID-D will transfer moneys, for products purchased or services rendered, to Printing and Design’s budget without having to write checks, vouchers or receipts.

A-5. Interdepartmental Charges and Credits -- General Purpose (ID-Gs). ID-Gs are used to charge university departments for general purpose charges and credits. The ID-G will transfer moneys, for services rendered, to the charging department’s budget without having to write checks, vouchers or receipts.

A-6. Interdepartmental Charges and Credits -- Multiple (ID-Ms). ID-Ms are used by departments that provide frequent service to other departments where it is not feasible to prepare separate Ids for each transaction. The ID-M will transfer moneys between departments without having to write checks, vouchers or receipts.

A-7. Interdepartmental Charges and Credits – FM (Facility Maintenance) Shop Stores (ID-Ss). ID-Ss are used to ‘purchase’ items from FM Shop Stores. The ID-S will transfer moneys for products purchased to FMO’s budget without having to write checks, vouchers or receipts.

A-8. Interdepartmental Charges and Credits -- Facilities Management Work Orders (ID-Ws). ID-Ws are used to request work to be performed by Facilities Management. The ID-W will transfer moneys for services rendered to Facilities Management budget without having to write checks, vouchers or receipts.

A-9. Additional IDs Not Identified Above. The following is a list of IDs (codes) that are used for other UI interdepartmental charges:

B. Process. Banner Applications. IDG entry is done on the Banner Journal Voucher Entry Form (FGAJVCD) accessed from the General Accounting Transactions Form menu. [See Banner Finance Maintenance Users Manual].

B-1. Manual Applications. For those Ids prepared manually, the following distribution of copies is required. Specifically, ID-Gs: The providing department sends original to Business and Accounting Services. ID-Ms: The providing department sends the original copy to Business and Accounting Services for processing. The transactions will show on Banner reports as “ID-s”, prefix and the five-digit preprinted number in the reference document field.