Payroll Services
Payroll Services process biweekly payroll for all University of Idaho employees on a two-week lag. Whether you have questions about your paycheck, direct deposit, tax documentation or updating your address or legal name, we're here to assist you.
Updating your information
Address change
Always keep the address you have on file with Payroll Services up to date to avoid any delays in receiving payments or tax documents.
Submit an address change request
Legal name change
If you change your legal name (the name that appears on your social security card), you must update your name with Payroll Services using the employee name change request form. This will ensure correct reporting to the IRS and Social Security Administration for tax purposes.
If you are a student employee, name changes submitted to Payroll Services will be forwarded to the Office of the Registrar. You do not need to submit the change to the Registrar directly. If you are a student only (not an employee), submit legal name changes to the Office of the Registrar.
Contact Payroll at payroll@uidaho.edu or 208-885-3638 with any questions.
Payroll FAQs
How often will I be paid?
You will be paid every other Friday. University of Idaho payroll is on a two-week lag, so each paycheck you receive is for the pay period that ended two weeks prior. If the last day of the payroll period is a university holiday, paychecks will be available to the employee the day before the holiday. See the payroll calendar.
How will I receive my pay?
You will set up Direct Deposit to have your paycheck deposited into your bank account.
If you don’t have direct deposit set up, your check will be mailed to the address we have on file. To change your address, visit Human Resources or submit an address change request.
What is Direct Deposit and how do I sign up?
Direct Deposit is when you authorize the university to directly wire your paycheck to your bank account. Direct Deposit can be set up online. See instructions.
How do I request a copy of my W-2 form?
What if I live in another state, but work in Idaho?
If you complete the majority of your work on campus within Idaho, you will be required to pay Idaho State income tax.
Why aren’t Social Security and Medicare contributions being withheld from my paychecks?
If you are a full-time student at University of Idaho as well as an employee, you are exempt from paying Social Security and Medicare. A full-time student is an undergraduate student taking at least 9 credits or a graduate student taking at least 6 credits.
Is full-time employment for classified employees 40 hours per week or 80 hours per pay period?
Full-time employment is 40 hours a week. Under the Fair Labor Standards Act (FLSA), non-exempt employees must receive overtime pay for hours worked over 40 hours in a workweek, at a rate not less than time and one-half of their regular pay rate. A workweek at University of Idaho is Sunday through Saturday. Hours worked over 40 hours in a workweek are compensated at the overtime rate. Employees may elect each year whether to receive any overtime payments as cash or comp-time.
Be aware of this as it may make a substantial difference to your paycheck. For example, if you have elected to take your overtime compensation as comp-time, and you work 50 hours in week one of the pay period and 30 hours in week two, you will be paid for only 70 hours and your 10 hours of overtime from week one will be compensated as 15 hours of comp-time.
Why do I need to file a new W-4 every year if I am exempt from Federal and State taxes?
Per the IRS, a Form W-4 claiming exemption from withholding is valid for only the calendar year in which it is submitted. You revert to single status with zero allowances on Feb. 15 of the following year unless you submit a new W-4.
Contact Payroll Services
Reach out
- Phone: 208-885-3868
- Fax: 208-885-3864
- Email: payroll@uidaho.edu
Physical address
415 West 6th Street
Moscow, ID 83844
Mailing address
875 Perimeter Drive MS 4345
Moscow, ID 83844-4345
Hours
- Monday to Friday
- 8 a.m. to 5 p.m. during the academic year
- 7:30 a.m. to 4:30 p.m. during the summer