Guidelines for Bringing a New J-1 Scholar to Campus
We recommend that departments contact our office at least 60 days prior to the date the J-1 Scholar is expected to arrive on campus. This timing is based on our current staffing and workload, the visa application time and availability. However, please note that visa processing times may take longer for certain countries, so planning well in advance is always best. We hope this will help make your planning timely, realistic and efficient. If you have any questions, please contact the International Programs Office (IPO) at 208-885-8954 or IPO@uidaho.edu.
The process to invite a J-1 Scholar to campus is administered by the International Programs Office (IPO) in iVandal, U of I's international case management software. The checklist resides in iVandal and provides a streamlined process for greater efficiency, better communication and transparency and clearly differentiates the responsibilities between scholar, department/college and IPO. For a link to iVandal and instructions to begin the J-1 Application process, please contact firstname.lastname@example.org or 208-885-8984.
The International Programs Office (IPO) has introduced a pilot program in iVandal, U of I's international case management software, to facilitate the request of a J-1 Scholar as an Exchange Visitor. Please contact IPO at email@example.com or 208-885-8984 for emailed PDF instructions to access Departmental Services in iVandal, or download the Dept iVandal User Guide. (The paper request form is available, for a limited time, upon request).
Scholars must have sufficient finances to support themselves, and any dependents, for their entire stay in the United States. Funding must cover the costs of the program, fees, housing and living expenses, and mandatory health insurance coverage. The amount of funding that is considered sufficient for support at University of Idaho is:
|$1,300 per month||Scholar|
|$600 per month||Dependent|
|$1,800 per month||Scholar + One (1) Dependent|
|$2,400 per month||Scholar + Two (2) Dependents|
|$3,000 per month||Scholar + Three (3) Dependents|
The scholar will be required to provide documentation for ALL funding. The scholar must demonstrate a minimum of $1,300 per month for the scholar, $600 per month for each dependent.
Funding should be shown in U.S. Dollars (USD) and provided in English or accompanied by an official translation.
Documentation of funding may be:
- Funding from the University of Idaho listed in the departmental letter of invitation
- A statement from a bank showing available funds
- A contract or award letter, on institutional letterhead, from a sponsoring institution/government indicating the dates that the scholar's expenses will be covered.
When hiring a post doc, researcher or instructor as a J-1 scholar or professor, you will need to use hiring letter templates located on the Human Resources website (for inviting scholars paid by U of I).
When inviting a J-1 scholar to research, teach, present workshops, etc. and the scholar is providing their own funding or is funded by a sponsor other than the U of I, then an invitation letter will need to be issued. Below are two types of letters: one for a researcher or Ph.D. candidate, and one for a professor on sabbatical to be adjusted with details of the visit. The wording used in these templates is critical as to details pertaining to the visit which includes the purpose, what is provided and not provided, dates, etc.