Classroom Scheduling
General Policy
Classroom Scheduling has oversight of general university classrooms and is responsible for rooming course sections. Course planning and scheduling of classroom space is dynamic each term and requires evaluation of credit hours, expected enrollment, requested attributes needed in a classroom and other related pedagogical considerations. The Faculty Staff Handbook provides guidance on Academic Scheduling.
Classroom facilities are to be used primarily in support of basic academic functions including teaching, research and related scholarly activities. Every effort will be made to ensure classroom space is assigned fairly, used appropriately and will accommodate the instructional needs of the university.
Food and beverages are strictly prohibited in all general university classrooms.
The Scheduling Team in the Office of the Registrar can provide assistance with any scheduling related questions or concerns.
Scheduling of courses to be taught each term and assignment of classroom space is facilitated by adhering to the dates and deadlines set in the Production Calendars. Specific Part-of-Term designation align a course section with registration deadlines.
| Production Calendars | Associated Parts of Term | ||
|---|---|---|---|
| Spring 2024 | 1 = Full Term 2 = Early 8 Week 3 = Late 8 Week |
Jan. 10 - May 10 Jan. 10 - March 8 March 18 - May 10 |
|
| Summer 2024 | Review Summer guidelines on multiple Parts of Term | ||
| Fall 2024 | 1 = Full Term 2 = Early 8 Week 3 = Late 8 Week |
Aug. 19 – Dec. 13 Aug. 19 – Oct. 11 Oct. 13 – Dec. 13 |
|
CLSS is the system used to submit course offerings which creates the Class Schedule each semester.
CLSS training and relevant subject access is initiated upon receipt of the CLSS Access Request form. Appropriate training, facilitated by the Scheduling Team, must be completed before CLSS access is granted.
The Scheduling Handbook is the guide for course planning and CLSS usage and is updated regularly with the latest information and policy updates.
The Office of the Registrar centrally manages general university classroom space. Academic courses have first priority. Classroom space assignment is facilitated by course scheduling software which uses an algorithm to effectively assign classrooms and maximize space utilization. Any specific classroom assignment for a course in one term does not guarantee a continuing classroom assignment in a subsequent term.
Once the Class Schedule has been set for a term, academic course-related and non-academic events may be scheduled by request. Refer to the Event Scheduling Policy for further guidance.
The Room Amenities & Availability site provides a list of general university classrooms available. To view a particular room schedule, use the 25Live Calendar. The most efficient way to search for the schedule in a particular room is to use the Quick Search for the building or room:
- Use Mozilla Firefox to access the 25Live Calendar
- Use the Quick Search box in the center of the page by entering the building or the building and room number
- Click Go
Colleges, departments, ASUI-recognized student groups, and programs may schedule events, based on availability, in general classroom spaces on a first-come first-served basis. Recognized student groups must check with the Idaho Student Union Building and Pitman Center prior to making a request for general university classroom space. A fee may be assessed for room and/or special equipment usage. All classrooms are available "as is" and food and beverages are strictly prohibited in all general university classrooms.
The Summer term is 12 weeks in length and begins the Monday following Spring commencement. It provides several session options including 4-week, 6-week, 8-week, and full-term. These sessions have standard start and end dates which drive student registration deadlines, fee payment, and refund deadlines. Summer sessions have been established to provide flexibility in course offerings while allowing students the opportunity of attending several sections with limited conflicts.