60.04 - Internal Purchases and Charges

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Last updated: May 2026

A. General. The University provides several purchasing methods when acquiring goods or services within the university campus. Please refer to the list below to determine which journal code to use in Banner. Contact the respective department for additional information and their current internal purchasing procedures.

  • UI Bookstore – Interdepartmental Book Store Charges (IDBS)
  • Campus Mail – Interdepartmental Mail Charge/Credit (IDM)
  • Central Shops – Interdepartmental Shop Stores Charge/Credit (IDT)
  • ChemStores – Interdepartmental Chemstores Charges/Credit (IDC)
  • Conferences & Events – Interdepartmental General Charge/Credit (IDG)
  • UI Dining Services – Interdepartmental General Charge/Credit (IDG)
  • Garage Services – Interdepartmental General Charge/Credit (IDG)
  • IT Services – Interdepartmental Charge/Credit (IDG)
  • Photographic Services -Interdepartmental Photographic Services (IDPS)
  • Printing and Design – Interdepartmental Design Service Charge/Credit (IDD)
  • Facilities Maintenance & Operations (FMO) – Interdepartmental Work Order (IDW)
  • Video Center Services – Interdepartmental General Charge/Credit (IDG)

[Note: The normal accounting for all ID documents is a debit to expense and a credit to revenue. The only exception is if a department is doing an exact reversal of an existing ID document. Then, a debit to revenue and a credit to expense is allowed.]

Version History

May 2026 — Minor editorial changes to remove outdated terms without changing its core intent or requirements; recommended by internal audit.

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