3950 - Notice to Human Resources of Employee Separations

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Last updated: May 27, 2022

A. Supervisors must be certain that Human Resources is notified when the employment of any person on regular appointment is to be terminated. The termination should be entered into the Electronic Personnel Action Form (EPAF) through the HRIS system (Banner) in time to be acted on by Human Resources/Payroll prior to the employee's last day of employment. If time is short, Human Resources should be notified by telephone, but that does not eliminate the need for a timely EPAF. 

B. This procedure is necessary to ensure that no person is paid improperly after they have left the employ of the university. In the event of any such improper payment, the supervisor who should have notified Human Resources, but who did not, may be held responsible for covering UI's loss. 

Version History

Amended May 2022. Editorial changes. 

Amended July 2009. Editorial changes to A and B. 

Amended July 1997. Editorial changes.

Adopted 1979.