75.33 - Payments Against Purchase Orders

Owner:

• Position: Accounts Payable Manager
• Email: ap-staff@uidaho.edu

Last updated: August 24, 2005

Last updated August 24, 2005 (Moved from Chapter 60 - June 6, 2007)

A. General. The requisition is the form used to convey information from the requesting department to Purchasing Services. When purchases do not meet the criteria for use of Departmental Purchase Orders [See APM 75.32] or Claim Vouchers [See APM 75.31], requisitions are required.

B. Departmental Entry. Department enters requisition with the appropriate information into Banner. [See Banner Finance Module Maintenance Users Manual]. Once the requisition has gone through the necessary approvals within Banner, Purchasing Services utilizes it to facilitate its competitive process, if required, and issue a purchase order [See APM 60.03].

C. Payment. Invoices received by Accounts Payable which reference a Purchase Order (PO) are processed immediately and entered in Banner. Invoices are then reviewed by the department by use of the approval queue to request changes or approve to complete check processing.

C-1. Accounting. The PO payment(s) will appear on the Finance Reports, [See Banner Finance Maintenance Users Manual]. The transaction will show on Banner with a R prefix and a seven-digit number in the reference document field.

D. Forms. For further information on the use of requisitions, call Purchasing Services at (208) 885-3660.