40.05 - Architectural and Engineering Services
Owner:
- Position: Senior AVP Finance & Planning, Division of Finance & Administration
- Email: vpfinance@uidaho.edu
Last updated: Sept. 22, 2025
A. General. Architectural and Engineering Services (A&E Services) provides UI the full range of architectural services related to the planning, programming, design, document production, cost estimation, bidding, and construction observation of capital projects, and maintenance, alteration, and repair projects. A&E Services is the department on campus that provides Capital Planning functions, contracts with technical planning, design and engineering consultants, bids and manages construction contracts, coordinates with the State Division of Public Works for legislative appropriated design and construction efforts, administers the Long-Range Campus Development Plan, provides Space Planning and Space Utilization services, and maintains the historical archive of documents and operations manuals for all campus facilities. A&E Services is composed of the following sections:
- Capital Planning and Budget
- Campus Planning, including administration of the Long-Range Campus Development Plan (LRCDP)
- Facility Design
- CADD Center
- Construction Management
- Space Utilization and Planning
B. Process and Procedures.
B-1 Requests for Major Capital Projects. Capital projects are those projects with a scope of approximately $50,000 or greater. Most of the capital projects underway within the design section are generated through the annual “call for projects” efforts coordinated by the Capital Planning and Budget Section of A&E Services. The net result of the annual call is a funded, prioritized list of design and construction efforts to be completed. For further information, reference APM 40.03.
B-2. Requests for Minor Projects. Departmental requests for minor construction or renovation projects with a scope of approximately $50,000 or less should be first directed to Facilities Building Trades Small Works Project Manager at 208-885-6246. The Facilities Building Trades Small Works Project Manager may determine that they are able to complete the departmental requirements with little or no involvement on the part of A&E Services. If the Project Manager determines design and/or engineering expertise is needed, they will forward the request to A&E Services.
B-3. Requests for Assistance in the Planning and Programming of Desired Projects. A&E Services works to plan and program new projects. The Capital Planning and Budget Section within A&E Services is the campus unit responsible for working with the SAVP of Finance and Planning regarding the development of the campus capital strategy and capital development plan. Departments wishing to determine funding strategies, and sources for their desired capital project efforts, should begin by contacting the Capital Planning and Budget Section of A&E Services at 208-885-6246.
B-4. Requests for Assistance with Space Planning, Utilization, and Assignment. A&E Services offers University units assistance with space planning, utilization, and assignment. The management, allocation, and assignment of University space resources is governed by the University of Idaho Space policy as defined in APM 40.10 University Space. Units wishing to explore requests for additional space as a result of changing unit needs should begin by completing and submitting a University Space Request Form, or by contacting the University Space Planner with A&E Services at 208-885-6246.
B-5. Requests for Carpets and Window Treatment. A&E Services works in collaboration with UI Facilities Services Building Trades to implement carpet replacement and window treatment installation when funding is available. UI Facilities has limited funding for carpet maintenance/replacement so most requests for new carpet installations and window treatment installations must be funded by the requesting unit. Carpet requests and window treatment requests can be submitted to either A&E Services or the Facilities Building Trades Small Works Project Manager on a Project Initiation Form.
B-6. Requests for Reproduction of Blueprints, Large Format Photocopies, Large Format Plots. The A&E Services CADD Center maintains and operates a blueprint machine, a large format engineering copier, large format document scanner and an ink-jet engineering plotter. Each of these pieces of equipment will handle up to a 30” x 42” sized original. Departments, faculty, staff, and students may have their documents and work reproduced by contacting the CADD Center Manager at 208-885-6246. There is a nominal fee, based upon the desired size of the product, which is intended to cover costs of paper, ink, toner, and maintenance.
B-7. Requests for Computer Renderings and Models. The A&E Services CADD Center produces computer generated renderings and photographic models for presentation and marketing purposes of planned and proposed projects. Availability of this service is dependent upon the workload within the CADD Center which varies at any given time. Please contact the CADD Center at 208-885-7250 for information.
B-8. Requests for Building Reference Plans. The A&E Services CADD Center maintains a file of floor-by-floor reference plans for each facility on campus. Please contact the CADD Center Manager at 208-885-6246 for information.
B-9. Requests for Archive Information. A&E Services CADD Center maintains an archive vault of record drawing information, specifications, and operations and maintenance manuals for each facility on campus. Please contact the CADD Center Manager at 208-885-6246 for information.
B-10. Requests for Campus Utility Maps. The A&E Services CADD Center works in conjunction with the Infrastructure Systems and Plant Engineering Section to maintain an accurate database of the campus roadway and utility infrastructure and systems. Please contact the CADD Center at 208-885-7250 for information.
C. Reporting
C-1. Reporting of Concerns Regarding Contractor Disturbances, Interference, etc. A&E Services is responsible for delivering the Capital Design and Construction Portfolio of projects in a manner which best integrates the construction activities into the university environment as seamlessly as possible with minimal impact on the university’s mission, values, and daily academic activities. Should there be any issues, questions, or concerns with the way any construction contractor is conducting operations while on campus, please notify the UI Construction Management Office at 208-885-6246. A&E Services is especially interested in information regarding potential hazards to life safety, allegations of sexual harassment, and disruption of delivery of academic services.
C-2. Reporting of Changes in Space Use, Assignment, or Allocation. A & E Services is the unit charged with the responsibility to maintain a current, accurate database of all University Space, its functional use, assignment, and allocation. Units that reallocate or reassign space internally within the unit, or that negotiate a swap of space use and assignment with other units, or that are in position to relinquish space previously assigned to the unit, shall report all such changes in space use, assignment or allocation to the University Space Planner at 208-885-6246 for the purpose of maintaining and keeping current the accuracy of the database in accordance with the University of Idaho Space policy as defined in APM 40.10 University Space.