ASUI Affiliated Student Organizations, in good standing, are eligible to apply for up to $2,000 in reimbursement funds per academic year. Please review the ASUI Funding Board bylaws to learn ASUI's funding reimbursement priorities as well as which expenses ASUI can or cannot reimburse. There are four funding periods per academic year in Oct, Nov, Feb, and April. These application periods are open for 3-4 weeks. For specific dates and deadlines, please visit ASUI Funding Board's VandalSync page. Funding is competitive and not guaranteed to each organization that applies. It is based on reimbursement of your receipts. You may apply before or after an incurred expense.
The Funding Board is approximately 8-10 members: 6 UI undergraduate students, 2 ASUI Senators, and the Funding Board Chair and Vice Chair. Last year, the Funding Board awarded approximately $65,000 in reimbursement funds to 57 student organizations! Everything from travel to conferences to large events like Africa Night to supplies for Quidditch club.
There are 5 steps in this application process, all on VandalSync. All steps must be completed in chronological order, by the same person, no later than the specified deadline. Deadlines are always on a Wednesday at 11:59 pm. Incomplete or late applications will not be accepted.
During each application cycle the Funding Board Chair and Vice Chair will offer two trainings open to all ASOs to learn more about the process and tips for a successful application. These training dates will be announced on VandalSync and in the ASO newsletter.
For application feedback, please reach out to the Funding Board Chair or Vice Chair. You may email or visit them during their office hours. Their contact information can be found on ASUI Funding Board's VandalSync page.
- All completed applications are reviewed by the Funding Board during the Tuesday hearing following the application deadline.
- Funding Board hearings are open to the public for observation only.
- Organizations will be contacted within three business days.
Once reimbursement is approved, complete the following forms:
- Travel Expense Reimbursement Form or Non-Travel Expense Reimbursement Form
- Make an appointment to turn in this form and original receipts. Request appointment »
Allow a minimum of three weeks for reimbursement check processing. Checks are available for pickup from the Department of Student Involvement, Idaho Commons 302.
Contact Lynsie Clott, Assistant Director for the Department of Student Involvement, at (208) 885-1020 or email email@example.com.