6540 - Retention of Correspondence and Other Files

Owner:

• Position: Vice President of Information Technology and Chief Information Officer, Information Technologies
• Email: oit-security@uidaho.edu

Last updated: July 1, 2009

A. Internal operational notes, memorandums, and correspondence having only momentary significance need not be kept beyond one year.

B. External and internal correspondence concerning long-range subjects or projects, agreements and contracts, etc., should be kept for at least five years--longer if the subject of the correspondence indicates that such a period is desirable.

C. Minutes of the meetings of the regents, university faculty, constituent and associated faculties, and committees are to be sent on a regular basis to the Department of Special Collections and Archives in the University Library.

D. Documents of probable historical value to a unit should be kept in an appropriate permanent file.

E. Documents of probable historical value to UI should be transferred to the Department of Special Collections and Archives in the University Library.

Version History

Amended 2009. Editorial changes.

Amended 2007. Editorial changes.

Adopted July 1996.