20.02 - Cashiers

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Last updated: September 16, 2016

A. General. The Controller’s office maintains cashier windows for supporting cash transactions concerning the University of Idaho. The services include receipting cash, checks and payment card transactions; check cashing; and disbursing certain cash/check payments. [See 20.03, 20.04, and 20.06 for additional information as to receipting and disbursing procedures.]

A-1. UI Check Cashing and Payment Policy. The following policies apply to check cashing and payment activities for all students/faculty/staff:

  • Photo ID required for all checks cashed.
  • Absolutely no two party checks cashed.
  • UI checks (payroll and other reimbursements) up to a limit of $200
  • Personal checks cashed –up to $200 for faculty and staff and $100 for students.
  • Make checks payable to Bursar, U of I.
  • Local address required on all checks.
  • $20 service charge on all returned checks. [See 20.05)

A-2. Check Disbursements. The cashiers disburse payroll, financial aid, and other checks. Picture ID is required for all check disbursements. A payee can provide written authorization for another individual to pick up his or her check. In this case, the individual picking up the check must provide picture ID.

A-3. Credit Cards. The cashiers accept the following credit cards: VISA, MasterCard, and Discover. The university also accepts Vandal Debit cards and other debit and check cards.

A-4. Petty Cash Reimbursement. The cashiers issue petty cash reimbursements for authorized purchases to a maximum of $100. [See 20.04 for detailed process.]

[See Petty Cash Reimbursement Receipt for form.]

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