Administrative Services
The Administrative Services division is responsible for administrative support of all units of Facilities and Architectural and Engineering Services (AES), with specific responsibilities for budgeting, accounting, personnel, payroll, FAMIS support and shop stores.
Budgeting and Accounting
This section is responsible for general accounting, billing of services, purchasing, accounts payable, account receivable, travel, procurement cards and financial reporting. They are also responsible for capital project accounting including setting up project accounts, work orders, purchase orders, tracking and reconciling expenditures and providing budget updates and reporting on an ongoing basis.
Personnel
Personnel serves as a resource for all Facilities and AES employees on university and department-specific personnel policies, processes and transactions. Personnel is also responsible for recruitment and employee benefits for the department and is a liaison between Facilities and campus Human Resources.
Payroll
The payroll section reviews, updates and processes personnel expenditures and labor cost transactions for all Facilities and AES employees. They ensure time card entries are complete and accurate based on federal, state and university policies and work within the FAMIS time card system and the university’s Banner Administrative systems to ensure accurate payroll submittal biweekly.
FAMIS Support
FAMIS, our Enterprise Asset Management System (EAMS), is managed and supported through this group. FAMIS is used for time entry for all Facilities' staff, tracking of assets and work requests and management of billing services.
Shop Stores
Stores stocks maintenance and repair items including electrical, plumbing, hardware, carpentry, refrigeration, key supplies, sheet metal, tools, custodial supplies and more for use in the ongoing facilities maintenance needs of the campus. Stores also provides research and procurement support for special order materials needed by Facilities employees. Store hours are Monday through Friday, 7 a.m. to 4 p.m. Contact us at 208-885-7555 or via email, shopstores@uidaho.edu. Our fax number is 208-885-9216. For additional information, see these links: