The Administrative Services division is responsible for administrative support of all units of Facilities Services, with specific responsibilities for budgeting, accounting, personnel, payroll, work management, information technology and shop stores.
Budgeting & Accounting
This section is responsible for general accounting, billing of services, purchasing, accounts payable, account receivable, travel, procurement cards and financial reporting. They are also responsible for capital project accounting including setting up project accounts, work orders, purchase orders, tracking and reconciling expenditures and providing budget updates and reporting on an ongoing basis.
This area serves as a department resource for all Facilities Services employees on department specific policies, processes and transactions. They are also responsible for recruitment, new employee onboarding, creating and updating position descriptions, initiating background and drivers record checks, annual review processing for the department and is a liaison between Facilities Services and campus Human Resources.
The payroll section reviews, updates and processes personnel expenditures and labor cost transactions for all Facilities Services employees. They ensure time card entries are complete and accurate based on federal, state and university policies and work within the FAMIS time card system and the university’s Banner Administrative systems to ensure accurate payroll submittal biweekly.
All requests for routine, non-routine and emergency services are coordinated through this area. Users can enter service requests electronically through the FAMIS Cloud site. That site also allows users to track requests and work order charges. Otherwise requests can be submitted by phone, 208-885-6246 or email, email@example.com. The Project Initiation form is used for remodels, new construction and other larger jobs. In certain cases, work may be classified as chargeback with fees assigned to the requesting department.
For any requests needing urgent response, call the Facilities main service desk at 208-885-6246.
Information Technology (IT) service and support for all Facilities Services internal users and for many external customers across campus using our systems is coordinated through the Administrative Services group . These services include: desktop support, application development and support, web deployment and network management. The IT team also supports, enhances and develops the business applications and reporting tools used by Facilities Services and our campus customers, including FAMIS, our Enterprise Asset Management System (EAMS).