25Live Campus-Wide Migration
25Live Pro – Replaces classic 25Live on November 5, 2019
On November 5, schedulers using 25Live classic will be automatically redirected to the 25Live Pro application and 25Live classic will no longer be available.
25Live Pro (Pro) will be the new application for all advanced scheduling needs. Pro is available now, and it still being enhanced! Additional new and exciting features and functionality will be added to Pro in the future.
25Live Scheduling – Still available for mobile and desktop
The quick Scheduling tool is still available for your use, and is great for fast scheduling and task management.
Switch over to Pro now!
Please feel free to explore Pro prior to the November 5 cutover date so that you have a chance to become familiar with the new layout and features included with Pro!
What is different in Pro?
- Simplified navigation: multiple tabs replaced by consolidated functions
- Search functionality has been simplified
- New functionality allows scheduling of disparate time reservations under a single event
- Menus for navigating in Pro are located under the More menu
What is similar in Pro?
The Home Dashboard in Pro retains the same functions and favorites that are familiar in 25Live, and the Home Dashboard is still a great place to initiate actions from.
Will anything happen to my existing 25Live event data?
No, the events database will not be impacted by this change. While the classic 25Live scheduling application is being replaced by Pro, your existing event data won’t be disturbed.
Help and Training
Please contact r25@uidaho.edu if you have specific questions or would like to schedule Pro training.
The University of Idaho is consolidating to one web-based solution for classroom, event, and facilities scheduling. A version of the scheduling software, 25Live, has been in use at the university since 2002. Many units, both here in Moscow and at our statewide academic centers, already benefit from using this centralized database. This migration brings all scheduled space, including university classrooms, teaching labs, meeting rooms and study spaces (capacity of four or greater) into 25Live.
Curious about what 25Live can do for you?
Units that currently schedule spaces using programs like Outlook or Google Docs will continue to have control over who schedules their locations when they move to 25Live. In addition, they will have access to both self-service and recurring scheduled reports, web-based calendars, and a highly customizable database capable of tracking resources like portable projectors, conference phones, laptops, and lighting systems. Uses include scheduling rooms and resources, managing video-conferences, utilization of web-based facilities calendars, building maintenance, displaying events on electronic signage, conference and event planning, classroom space assignments, utilization reporting, and more.
Curious about how the use of 25Live will benefit the university?
The University of Idaho’s most valuable assets include its buildings and people. Consolidation of scheduling data into a single database promotes more efficient use of all gathering areas, including classrooms, student-use areas, training rooms, and conference or other meeting space. Ready access to the data allows for better-informed decisions when planning renovations or new construction projects. Similarly, consolidation of event data enhances the safety and security of building occupants and visitors. It also paves the way for the use of building automation systems – including HVAC, lighting controls, and door locks – that support energy-saving initiatives.
When will my unit need to sign up for the transition to 25Live?
Right away. The 25Live team needs to hear from you very soon to plan for and schedule your place in the campus-wide rollout of 25Live.
How do we sign up for 25Live?
Please fill out our intake survey. The information you provide will help us determine how to configure the software for your use and plan a timeline for your implementation. Please fill out only one questionnaire per unit or department. We recommend gathering the necessary information from the list below before clicking the link. Time to complete the survey will take approximately 5-20 minutes to complete depending on your unit’s holdings.
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A list of the locations that you schedule that have a room capacity of 4 or greater (meeting rooms, classrooms, lounges, study spaces, etc.). Include building name, room number and maximum capacity.
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A list of the persons in your unit or department who require scheduling access for any of those locations.
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An estimate of the best times to implement 25Live in the upcoming months.
Units already using 25Live
Below are some of the units already using 25Live for their scheduling needs.
Biological Sciences | Integrated Research and Innovation Center |
Boise Academic Center | ITS Video Conference Services |
Coeur d’Alene Academic Center | ITS Classroom Technology Services |
College of Education, Health and Human Sciences | Lionel Hampton School of Music |
College of Law in Boise | Modern Languages |
College of Law in Moscow | Movement Sciences |
College of Natural Resources | Post Falls Research Park |
Event Support Services | Public Safety and Security |
Facilities Building Services | Registrar’s Office |
Geography | Student Recreation Center |
Geology | Theatre Arts |
Idaho Falls Academic Center | University Housing |
How will the 25Live migration progress?
The 25Live campus-wide migration will follow a phased implementation plan. The first phase will consist of transitioning basic scheduling functions to 25Live across the university. Units that would like to utilize the more advanced 25Live features will have those needs addressed in the second phase of implementation.
Phase 1 Deliverables:
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Location scheduling moved to 25Live
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Resource scheduling moved to 25Live
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Web Calendar for unit use
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Basic Searches and Reports
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Training
Phase 2 Deliverables (based upon unit needs and requirements):
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Advanced Searches
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Advanced Reporting
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25Live Tasks
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Additional Resources
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Pricing
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Express Scheduling