Annual Required Training
All continuing employees will automatically be enrolled and receive an email regarding training access; training is delivered through Canvas.
It is the responsibility of each employee to complete annual required training. Employees who do not complete the training by the deadline will not have met their job expectations.
Supervisors are responsible for monitoring their employees’ training completion. Employees should provide their supervisor with a copy of their Training Completion Certificate.
To meet state and federal requirements as well as university policy, all regular faculty and staff, temporary faculty and staff, and student employees (including grad students) with appointments lasting longer than three months must successfully complete annual training on specific topics.
FY 2023 Employee Annual Required Training and Timeline
| Mandatory | Frequency | New Faculty/Staff/TH | Continuing Faculty/Staff/TH | Student Employees | Commitment/Format | |
|---|---|---|---|---|---|---|
| Groundswell: Harassment, Discrimination Prevention & Title IX | Yes | Annually | Within 30 days of assignment | Annually | All Student Employees | ~60 minutes online |
| Diversity, Equity and Inclusion for the Workplace | Yes | Annually | Within 30 days of assignment | Annually | All Student Employees | ~60 minutes online |
| Fire Safety in the Workplace | Yes | Annually | Within 30 days of assignment | Annually | All Student Employees | ~20 minutes online |
| IT Security Awareness | Yes | Annually | Within 30 days of assignment | Annually | All Student Employees | ~25 minutes online |
| Conflicts of Interest or Commitment: Identify and Report | Yes | Annually | Within 30 days of assignment | Bi-Annually | All Student Employees | ~10 minutes online |
Why do we need to take the training annually?
All employees are required to take annual training as part of the University of Idaho’s Compliance Program.
Groundswell: Harassment, Discrimination Prevention & Title IX: Annual training is mandated for specific employees through the Clery Act and is an accepted best practice for all employees. Additionally, the Idaho State Board of Education policy states that all employees “shall receive training pertaining to Title IX and the institution’s Title IX policy.”
Diversity, Equity and Inclusion for the Workplace: In 2019, the State of Idaho Division of Human Resources published a Respectful Workplace Policy. Per this policy, state agencies are expected to provide employees Respectful Workplace training within 30 days of hire, and annually thereafter.
Fire Safety in the Workplace: The International Fire Code, as adopted by the State of Idaho, requires employees to be trained in fire prevention, evacuation, and fire safety as part of new employee orientation and not less than annually thereafter (Section 406).
IT Security Awareness: Idaho Executive Order 2017-02 requires annual training commensurate with the highest level of information access.
Conflicts of Interest or Commitment: Identify and Report: Part of the periodic training for all employees supported by the Association of Certified Fraud Examiners - Annual Report 2016, Idaho State Board of Education and Human Resources.