Travel Forms and Policies
FORMS
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Pre-Approval Reports - Travel Authorizations and guidelines.
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Cash Advances - Cash Advances and guidelines
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Expense Reports - Travel Expense Report
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Pre-Entertainment Approval - Request for business events, entertainment and promotional meals
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Pre-Approval Travel Expense Worksheet - Planning tool used in completing the Travel Approval Request
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Employee Travel Expense Report Worksheet - Preparation tool used in completing the Employee Travel Expense Report
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Mileage Log - A summary of miles and vehicle information incurred over a period of time, needed for reimbursement of personal miles
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Non-Travel Expense Report - Pcard reconciliation of items purchased and, out of pocket reimbursement incurred by U of I employees
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Employee Travel Expense Report - Travel expenses both Pcard and personal reimbursements incurred by U of I employees
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Affidavit of Lost Receipt - Lost receipt affidavit to be included with employee reimbursements
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Lodging Sales Tax Exemption - ST-104 is required in order to receive Idaho sales tax exemption for lodging
POLICIES
- Per Diem Chart - A summary of the U of I Per Diem guidelines.
- Reimbursement Policy - A summary of the U of I receipt requirements for reimbursement.
- Traveling with the U of I Purchasing Card
- Business and Promotional Meals while in Travel Status
- Combining Business and Personal Travel - Traveling in conjunction with personal travel
- International Travel - APM Section 70.23
- Student Travel - Summary of Student Travel Payment Process
- Compensation Time During Travel - How to calculate the compensation time for non-exempt staff while in travel status. Fair Labor and Standards Act.
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The Risk - Risk Management information provided for the traveler.