Travel Forms and Policies

FORMS

• Pre-Approval Reports - Travel Authorizations and guidelines.

• Cash Advances - Cash Advances and guidelines

• Expense Reports - Travel Expense Report

• Pre-Entertainment Approval - Request for business events, entertainment and promotional meals

• Pre-Approval Travel Expense Worksheet - Planning tool used in completing the Travel Approval Request

• Employee Travel Expense Report Worksheet - Preparation tool used in completing the Employee Travel Expense Report

• Mileage Log - A summary of miles and vehicle information incurred over a period of time, needed for reimbursement of personal miles

• Non-Travel Expense Report - Pcard reconciliation of items purchased and, out of pocket reimbursement incurred by U of I employees

• Employee Travel Expense Report - Travel expenses both Pcard and personal reimbursements incurred by U of I employees

• Affidavit of Lost Receipt - Lost receipt affidavit to be included with employee reimbursements

• Lodging Sales Tax Exemption - ST-104 is required in order to receive Idaho sales tax exemption for lodging

POLICIES

• Per Diem Chart - A summary of the U of I Per Diem guidelines.
• Reimbursement Policy - A summary of the U of I receipt requirements for reimbursement.
• Traveling with the U of I Purchasing Card
• Business and Promotional Meals while in Travel Status
• Combining Business and Personal Travel - Traveling in conjunction with personal travel
• International Travel - APM Section 70.23
• Student Travel - Summary of Student Travel Payment Process
• Compensation Time During Travel - How to calculate the compensation time for non-exempt staff while in travel status. Fair Labor and Standards Act.

• The Risk - Risk Management information provided for the traveler.