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Purchasing Card FAQs

To order a Purchasing Card, The cardholder must complete the Purchasing Card Training, submit a Cardholder Account Form along with a Cardholder Agreement form to Accounts Payable by either emailing the completed forms to Linda Keeney, or mailing them to campus zip 4244..  You can find the forms on the Purchasing Card page.

To cancel a purchasing card, submit a US Bank Purchasing Card Cardholder Account Form with the termination account closure box checked to Accounts Payable at campus zip 4244, email to Linda Keeney, or fax to 208-885-5417.  You can find a Purchasing Card Cardholder Account Form on the Accounts Payable Purchasing Card page.

Please report all fraudulent activity on the pcard to Linda Keeney at lkeeney@uidaho.edu or 208-885-5379. You will also need to contact the credit card company to have the card shut off if necessary at 800-344-5696 and fill out and submit a dispute form.  The dispute form can be found on the Accounts Payable Purchasing Card page.

You can find a link to sign up for the Purchasing Card Listserve on the Accounts Payable Purchasing Card page.  You can also unsubscribe from the Listserve by using the same link.

No, memberships whether University or personal memberships should not be charged to the pcard.  See APM chapter 75.31 C-5 for information regarding payment for University memberships.

Your purchasing card will be mailed to the billing address provided on the US Bank Purchasing Card Cardholder Account Form.

Personal or Unallowable expenses placed on the purchasing card appear in the Chrome River E-wallet Credit Card Folder.  In order to clear the unallowable expenses, the Cardholder or Delegate will use the Personal Non Reimbursable Tile located on both the Employee Expense Report and the Non-Travel Expense Report. 

Once the items are listed on the personal AR, the cardholder may either forward a check to the Cashier for payment or submit their payment on line through the VandalWeb access.

Contact

Physical Address:

Bruce Pitman Center, Room 042

Mailing Address:

University of Idaho
875 Perimeter Drive MS 4244
Moscow, ID 83844-4244

Phone: 208-885-5394

Fax: 208-885-5417

Email: lkeeney@uidaho.edu