The primary purpose of the Accounts Payable Department is to provide timely and accurate payment of business transactions for University of Idaho and its affiliates, employee travel reimbursements and purchasing card transactions, student related payments along with providing customer service to the university community through provided information and communication.

Office Hours

Monday through Friday 7:30 a.m. to 4 p.m. Pacific Time

Summer Office Hours

Monday through Friday 7 a.m. to 4 p.m. Pacific Time

Payment Types

U of I Purchasing Card — The University of Idaho card is a Purchasing Card charge card. The vendor is paid at the time of purchase. The university makes payments to the bank and the purchases are reconciled within 30 days of the expense. The card is used for Travel Expenses as well as small dollar purchases. For more information see Account Payable's Purchasing Card page.

ACH or Direct Deposit — ACH payments are a method to transfer money from one bank account to another without paper checks. Vendors who request payment as ACH, provide their name, indication of personal or business account type, bank routing number and bank account information associated with the account receiving the funds. ACH Payment terms are within 15 days of invoice receipt.

Foreign Vendor Wires — All payments to Foreign Vendors are paid using the Banking Foreign Wire Transfer Procedures. Foreign vendors requesting payment as wires provide their name, the name of the receiving bank, bank routing number, bank swift numbers and bank account information associated with the account receiving the funds.

Paper Checks — Paper checks are still available if an electronic method of payment is not accepted by the vendor. Checks are issued 3 days per week and are released within 30 to 45 days after the receipt of the invoices unless a pre-payment discount is provided from the vendor.

Virtual Credit Card — A unique credit card number that allows the university to transact an electronic payment without requesting vendor banking information. A valid email address is provided by the vendor to receive the payment notifications. By accepting payments by virtual credit card, the organization will receive payments faster, increase fraud protection and simplify reconciliation.

Accounts Payable Department
208-885-5394

Bodden, Daniele — Accounts Payable Manager
danieleb@uidaho.edu
208-885-5379

Paulsen, Ky — Accounts Payable Assistant Manager
kyla@uidaho.edu
208-885-6413

Barrett, James — Accounting Specialist II
jbarrett@uidaho.edu
208-885-1318

Cass, Alicia — Accounting Specialist II
aliciac@uidaho.edu
208-885-5378

Hadaller, Melissa — Accounts Payable Financial Specialist
mhadaller@uidaho.edu
208-885-5390

Raina, Ashley — Accounts Payable Financial Specialist
twells@uidaho.edu
208-885-5761

General questions please submit to: ap-staff@uidaho.edu

Invoices submitted by Vendors electronically please submit to: apdocs@uidaho.edu

Vendor related questions: ap-staff@uidaho.edu

Purchasing Card and Chrome River requests please submit to: crtravel@uidaho.edu

Check inquiries, cancellations or proof of payment, please submit to ap-staff@uidaho.edu

Payment Works and Vendor Inquiries paymentworks@uidaho.edu