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Summer Session

Physical Address:

Education Building
Room 225

Mailing Address:

875 Perimeter Dr. MS 3099
Moscow, ID 83844-3099

Phone: 208-885-4074

Email: summer@uidaho.edu

Faculty Resources

General Information

Course Worksheets are available through COWS. Please pay close attention to the following guidelines:

  • Grading Designation: Pass/fail courses cannot be changed to graded courses, or vice versa, once registration begins.
  • Enrollment Data: Courses that have been given an enrollment limit of zero will be questioned because a zero enrollment prohibits students from Web registering (contact the Summer Session Office to discuss alternatives).
  • Course Dates and Times: Courses with information listed as TBA must have that information defined by the end of March or the entry will be removed from the online class schedule. Departments with TBAs will be notified.

Here are some points you may want to consider:

  • Offer courses that are heavily impacted or oversubscribed in fall and/or spring terms. Avoid offering courses that were underenrolled or canceled due to lack of enrollment in fall or spring.

  • In summer, students want to make up deficits, take courses needed to graduate, or take courses required in their major. Thus, departments will do better offering courses that are required for general education or the major.

  • Eliminate courses from the summer schedule that have proven economically marginal or unsuccessful during the previous two summers.

  • Offer a balance of upper and lower division courses. Keep in mind that upper-division and non-degree students are the bread and butter of summer. Target offerings to these groups.

It is possible that canceling courses will impact subsequent enrollments, student schedules and financial aid awards, so consider canceling underenrolled courses only as a last resort. In the event that revenues generated by course enrollments do not meet instructional expenses, the following steps should be followed:

  • To initiate a course cancellation, use the automated COWS system as you would for spring/fall semesters. In the Internal Comments field, indicate if you have notified the students or when you plan to notify the students. If you have any questions, contact the Summer Session Office at summer@uidaho.edu or 208-885-6237.
  • The department/college must notify the students in the affected course. Unit administrators/advisers are encouraged to recommend alternative courses.
  • The Registrar’s Office will remove canceled courses from the Web schedule and drop enrolled students from the course.
  • The department/college cancels or adjusts the EPAF if one was submitted for the instructor of the affected course.

Submitting Grades

In accordance with the Faculty Staff Handbook, instructors must report final grades for a course within 72 hours of the end of the course. The instructor must use the method of grading reported to the students at the beginning of the session or as reported in the Class Schedule.

It is important to submit grades by the deadlines established as part of the summer teaching commitment. Idaho teachers rely on the timely submission of grades to secure pay raises in August. Many continuing students need to know their grades before making final decisions for fall enrollment and class selection and summer students can’t be certified to graduate without getting their grades.

Major Professors, please note: Specifying a grade on a thesis/dissertation defense form to replace IP grades does not eliminate the need to report grades for courses the student has taken the semester in which the defense is completed.

Web Grading

All faculty use the VandalWeb for reporting grades. Support in using web grading is available by calling the Registrar’s Office at 208-885-6731.

Student evaluations of teaching are now an automatic online process for Summer Session. The evaluation schedule can be found via VandalWeb. Students in affected classes can be told how and when evaluations are to be completed. Computer labs will be available on campus for those students who otherwise would not have access to a computer. For more information about the online student evaluation process and schedule, check the Institutional Effectiveness and Accreditation webpage.

Outreach and on-campus models for Summer Session are consolidated into a single revenue attribution model with colleges receiving $145.00 per-credit hour (less any applicable refunds, waivers, etc.).  Both outreach and on-campus funds are transferred to each college’s General Education Summer Session Budget after the close of Summer Session.

Scheduling Guidelines

The number of contact hours required in summer for each credit is in accordance with the General Catalog regulation D-1:

  1. One hour of classroom, or direct faculty instruction, and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester or the equivalent amount of work over a different amount of time; or
  2. At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities, including laboratory work, internships, practica, studio work, short courses, workshops and other academic work leading to the award of credit hours.

The automated version of COWS is designed to provide options for classes that conform to established class periods. System enforced confirmation to these parameters eliminates overlapping class start times and allows students to better schedule their classes. The Registrar’s Office will work to ensure that the summer class schedule is well balanced, with classes being offered throughout the day. The Registrar’s Office will contact departments/colleges when changing class times is necessary.

Five-Day Week

Three-Credit
Lecture Course
Four-Credit
Lecture Course
Two-Credit
Lecture Course
One-Credit
Lab
7:30 – 9:45 XXX 7:30 – 9 XXX
XXX XXX 9 – 10:20 XXX
10:30 – 12:45 XXX 10:30 – 12 XXX
1:30 – 3:45 XXX 1:30 – 3 1:30 – 3:45
T,Th
XXX XXX 3 – 4:20 XXX

Four-Day Week

Three-Credit
Lecture Course
Four-Credit
Lecture Course
Two-Credit
Lecture Course
One-Credit
Lab
7:30 – 10:20 XXX 7:30 – 9:20 XXX
10:30 – 1:20 XXX 10:30 – 12:20 XXX
1:30 – 4:20 XXX 1:30 – 3:20 1:30 – 4:20
T,Th

Five-Day Week

Three-Credit
Lecture Course
Four-Credit
Lecture Course
Two-Credit
Lecture Course
One-Credit
Lab
7:30 – 9 7:30 – 9:20 7:30 – 8:20 XXX
XXX XXX XXX XXX
XXX 10:30 – 12:20 11:30 – 12:20 XXX
1:30 – 3 1:30 – 3:20 1:30 – 2:20 1:30 – 5:20
Tu,Th
3:30 – 5 XXX 3:30 – 4:20 XXX

Four-Day Week

Three-Credit
Lecture Course
Four-Credit
Lecture Course
Two-Credit
Lecture Course
One-Credit
Lab
7:30 – 9:20 7:30 – 10:10 7:30 – 8:50 XXX
XXX XXX 9 – 10:20 XXX
11:30 – 1:20 10:30 – 1:10 XXX XXX
1:30 – 3:20 1:30 – 4:10 1:30 – 2:50 1:30 – 5:20
Tu,Th
XXX XXX 3 – 4:20 XXX

Five-Day Week

Three-Credit
Lecture Course
Four-Credit
Lecture Course
Two-Credit
Lecture Course
One-Credit
Lab
7:30 – 8:40 7:30 – 9:05 7:30 – 8:15 XXX
XXX XXX XXX XXX
11:30 – 12:40 XXX XXX XXX
XXX XXX 11:30 – 12:15 XXX
1:30 – 2:40 1:30 – 3:05 1:30 – 2:15 1:30 – 4:20
Tu,Th
3:30 – 4:40 3 – 4:35 3:30 – 4:15 XXX

Four-Day Week

Three-Credit
Lecture Course
Four-Credit
Lecture Course
Two-Credit
Lecture Course
One-Credit
Lab
7:30 – 9 7:30 – 9:20 7:30 – 8:20 XXX
XXX XXX XXX XXX
11:30 – 1 XXX 11:30 – 12:20 XXX
1:30 – 3 1:30 – 3:20 1:30 – 2:20 1:30 – 4:20
Tu,Th
3:30 – 5 XXX 3:30 – 4:20 XXX

Billing and Payments

As with spring and fall semesters, students who enroll for any Summer Session course are sent a bill. Please advise students of this procedure but remind them that if they can’t pay by the date indicated on the bill, they should contact Student Accounts and make arrangements to pay at a later date. No student who contacts Student Accounts will be penalized for paying at a later date than is indicated on the billing statement.

All students will be asked to make full payment or payment arrangements by the payment date established for the first session in which they have enrolled.

No student will be automatically purged for failure to pay. Instead, students will need to drop the course on, or prior to, the first day of class; withdraw from the university on, or prior to, the first day of the session; or otherwise provide the Summer Session Office with written notification of their intent to drop or withdraw on, or prior to, the first day of class for the session in which they’re enrolled. Otherwise, they will be billed, and possibly graded, for the course(s) in which they are enrolled.

The Summer Session Office will contact instructors at the beginning of each session and ask them to report students who fail to attend a course.

The only time a faculty member or course instructor should take money from a student is if it is accompanied by a registration form and the student is registering for the course on site. At no point should a faculty member solicit money from students as a method of assessing interest in a particular course. This practice is too easily construed as a conflict of interest on the part of the faculty member. The University preregistration system exists to help the faculty member and department gauge student interest and enrollment in a scheduled course, negating any need to request money directly from students.

Summer fees will be refunded in full if a student drops a course prior to, or on, the first day of the class or withdraws from the university prior to, or on, the first day of the first session in which the student is enrolled. No refunds will be made to individuals who enroll with an employee/spouse fee waiver.

A 50% refund will be issued within the deadlines established for each session. After the deadlines, no portion of fees will be refunded.

All refunds are subject to a processing fee of $20.

See the Refund Schedule for deadlines.

Summer Session

Physical Address:

Education Building
Room 225

Mailing Address:

875 Perimeter Dr. MS 3099
Moscow, ID 83844-3099

Phone: 208-885-4074

Email: summer@uidaho.edu