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Review U of I Technology Purchasing Procedures

October 12, 2023

After several recent events, OIT reminds employees that technology hardware purchased outside the OIT technology procurement process will not be permitted to connect to the university network or applications. These purchases will need to be returned to the vendor, and the purchaser will be financially responsible for them. Also, P-Cards cannot be used to purchase technology hardware. OIT recently became aware that the current Purchasing Cardholder Guide does not include this restriction and it is being updated.

Technology hardware includes all university-owned, -leased or -maintained computing equipment that processes or stores university data. This includes but is not limited to desktop computers, laptops, tablets, mobile phones, data storage devices and others. APM 30.16 explains why the policy and associated processes are important to the university. View an FAQ concerning APM 30.16.

Please also remember that the university has a number of software applications (Microsoft 365, Adobe Creative Cloud and others) for which licenses exist for employees. Before buying software or paying for a subscription with your P-Card, check with OIT or talk to your Technology Solutions Partner (TSP).

To avoid challenges related to technology hardware purchases, OIT is available to help. If you have questions on technology hardware or software purchases, contact your TSP, submit a ticket or submit a request to purchase hardware.

Thank you for your help in meeting the university’s goals for stable, compliant and secure computing.

About the University of Idaho

The University of Idaho, home of the Vandals, is Idaho’s land-grant, national research university. From its residential campus in Moscow, U of I serves the state of Idaho through educational centers in Boise, Coeur d’Alene and Idaho Falls, nine research and Extension centers, plus Extension offices in 42 counties. Home to nearly 11,000 students statewide, U of I is a leader in student-centered learning and excels at interdisciplinary research, service to businesses and communities, and in advancing diversity, citizenship and global outreach. U of I competes in the Big Sky and Western Athletic conferences. Learn more at


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