How to Report a Vehicle Accident
August 17, 2020
Good driving habits and defensive driving techniques can help reduce the chances of an automobile accident. Unfortunately, accidents still occur. It is important to know what to do if you are involved in an accident while driving a University of Idaho-owned vehicle or rented vehicle.
You are responsible for ensuring the vehicle you are driving contains a University Auto Accident Kit. The kit consists of three items: an Auto Accident Report Guide, a Certificate of Financial Responsibility and a Citizen’s Claim Procedure form. To obtain a kit, visit the Risk Management and Insurance webpage and click on “University Auto Accident Kit” under “Forms.”
An accident, even if minor, is upsetting to all parties. Try to remain calm, offer assistance if anyone is injured and notify the police. Do not comment on the accident facts or fault. The auto accident guide gives an outline of what to do. It is also the form you will use to report the accident to the Risk Management office. Do not give the guide to the other party. Your primary responsibilities are to gather as much information as you can and to report the accident to your supervisor and to Risk Management within 48 hours. If there are serious injuries – or severe damage – Risk Management should be notified by telephone at 208-885-7177. The Auto Accident Report Guide should be sent immediately to Risk Management at 875 Perimeter Drive MS 2433, Moscow, ID 83844-2433.
The law enforcement officer who responds to the scene will ask to see a proof of insurance for the University of Idaho vehicle. The Certificate of Financial Responsibility is that proof.
If the other party believes that the University of Idaho driver is responsible, be courteous but do not accept or deny fault. Give the other party the Citizen’s Claim Procedure form. It provides instructions on how to file a claim against the University of Idaho/State of Idaho. The Citizen’s Claim Procedure is the only form that goes to the other party. From that point forward, any questions by the other party should be referred to Risk Management or the State of Idaho claims adjuster.
If the University of Idaho vehicle has been listed for coverage with Risk Management for physical damage coverage, and the vehicle is not drivable, note the name of the tow company and find out where it is being taken. Storage charges are expensive and can mount rapidly. It is important that this information be transmitted to Risk Management quickly. If the vehicle is drivable, the supervisor of your department should tell the driver what two shops estimates should be obtained from. Do not hold the report waiting for the estimates for the University of Idaho vehicle if the accident involves another party. Send the Auto Accident Report Guide to Risk Management and then follow with the police reports and/or your estimates as soon as they become available.
Contact Risk Management at email@example.com, 208-885-7177, mailing to 875 Perimeter Drive MS 2433, Moscow, ID 83844-2433, or visit the Teaching and Learning Center Rooms 048 and 049 to obtain the accident information packet, report accidents or to ask questions.
About the University of Idaho
The University of Idaho, home of the Vandals, is Idaho’s land-grant, national research university. From its residential campus in Moscow, U of I serves the state of Idaho through educational centers in Boise, Coeur d’Alene and Idaho Falls, nine research and Extension centers, plus Extension offices in 42 counties. Home to nearly 11,000 students statewide, U of I is a leader in student-centered learning and excels at interdisciplinary research, service to businesses and communities, and in advancing diversity, citizenship and global outreach. U of I competes in the Big Sky and Western Athletic conferences. Learn more at uidaho.edu