3780 - Dependent Educational Tuition and Fee Reduction

A. GENERAL: The dependent educational tuition and fee reduction benefit (benefit) is a reduction in residential (in-state) tuition and fees for eligible employees for up to two eligible dependents enrolled in University of Idaho in the same semester. The benefit is a 50% reduction of resident tuition and fees for a first dependent and a 25% reduction of resident tuition and fees for a second dependent. No other fees are waived by this benefit; for example, the benefit does not include additional fees associated with specific courses (e.g., web-based courses or special course and lab fees), specific academic programs (e.g., professional fees), or specific services (e.g., insurance or student activities). The benefit does not apply to noncredit courses, winter intersession or summer session courses, continuing education courses, professional development courses, or courses offered through Independent Study in Idaho, Institutional Online Programs, Self-Support Programs, or the WWAMI Medical Program. There is no limitation on the number of credits that may be taken per semester.

B. EMPLOYEE: A board-appointed University employee on regular appointment who works at least half-time (including those on official leave) is eligible for the dependent educational tuition reduction benefit. A dependent may receive the benefit if the employee is eligible on the first day of the academic term. Only two dependents per household, per semester, are eligible for this benefit.

C. DEPENDENT: A dependent of a University employee is eligible as defined by the Federal income tax code, Section 152. The University reserves the right to request copies of tax returns or other supporting documentation.

C-1. An eligible dependent:

(a) must be an admitted, degree-seeking student who has met all normal academic requirements for the course(s) taken;

(b) may receive only one dependent educational tuition and fee reduction per semester, and may use the tuition and fee reduction benefit for a maximum of eight semesters (applies to both full and part time students);

(c) of an employee whose employment terminates due to death or permanent disability shall continue to be eligible for this program until the dependent meets one of the below, whichever comes first:

• completes a degree
• reaches the maximum number of eight semesters

D. APPLICATION: Applications require signed approvals of the employee, and the dependent(s). The benefit is not automatically renewed; it must be applied for each semester. Fraudulent certification of dependent eligibility by an employee is grounds for discharge and the employee shall be required to repay all costs associated with the benefit.

E. TERMINATION: If an employee's appointment is terminated during a semester for which the employee's dependent(s) is/are registered for academic work under this policy, the academic work must be terminated unless the applicable tuition is paid, except in the case where employment is terminated due to death or permanent disability.

Version History

Amended July 2025. Benefit expanded to include second dependent at 25% reduction; language clarified throughout.

Adopted January 2012.