3250 - Flextime/Flexplace

A. PURPOSE. The purpose of flextime/flexplace is to accommodate the personal needs of employees and/or to enable university departments to provide services for more hours each day. A department may use flextime and flexplace when either would help an employee better accommodate personal needs and where the arrangement would not adversely affect productivity of the employee’s department or the ability of the department to provide service for faculty, staff, and students.

B. CRITERIA FOR AUTHORIZING FLEXTIME OR FLEXPLACE. Criteria applied in evaluating requests for flextime and/or flexplace include: 1) the effect on productivity of the employee, 2) the ability of co-workers to accomplish their work, 3) the effect on productivity of the department, 4) the degree to which the accommodation is necessary in order to allow the employee to retain his or her job, and 5) whether the arrangement is expected to be temporary or ongoing.

C. FLEX HOURS. The flex hours enumerated below apply to employees working in departments which operate on a typical business office schedule. All university departments which provide business or student services are open between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday, with summer hours between 7:30 a.m. and 4:30 p.m. Such departments are expected to be staffed during these hours, except for the noon hour in small departments. Hours of operation for other departments are influenced by the services they provide and the needs of faculty, staff, and students.

D. PROCEDURES FOR OBTAINING APPROVAL OF FLEXTIME OR FLEXPLACE. An employee's flextime schedule or flexplace arrangement is expected to be individually approved in writing and in advance by the departmental administrator and approved by the dean or director in accordance with procedures of the college or administrative unit. A flextime schedule must be set at the beginning of each semester and remain in effect until the end of the semester.

D-1. When work at home is to be incorporated into an approved flextime arrangement (flexplace), duration of approval for off-site work and measures of productivity will be determined in advance by the departmental administrator and the employee, with the concurrence of the dean or director, and incorporated into the flextime/flexplace agreement.

a. If working at home requires relocation of university equipment, such as a computer and peripheral equipment, the relocated equipment will be inventoried and appropriate arrangements made with the Risk Management Office to insure it. The departmental administrator is expected to verify return of the equipment when the flexplace arrangement ceases.

b. Employees working at home must be accessible by telephone (where applicable).

Version History

Amended July 2009. Changed Human Resource Services to Human Resources.

Amended July 2000. Editorial changes to D-1 a.

Amended July 1997. Editorial changes.

Adopted July 1994.