Account Retention Guidelines
Account Retention FAQ
The account deletion process begins when “affiliation” criteria for maintaining an account has ended or the U of I computer use policy has been violated. The normal deletion process involves two email messages sent to the account owner, disabling of the account and then deletion.
If a department needs a staff/faculty account removed immediately upon termination, please send a memo from the employee’s immediate supervisor to Ben Kirchmeier, campus zip 3155. Include information about the employee (full name, email address, ID number) and appropriate dates and signatures.
Affiliation is based on employment or enrollment at the university. For employees, they must be recognized by Human Resources as a U of I employee. Emeritus faculty and honored staff retirees are considered affiliated as well. Employees have a three month grace period after U of I employment has ended to keep their accounts. Students must be enrolled in the current term or in the past two terms (including summer).
Accounts can be “sponsored” by a full time employee if the above affiliation criteria are not met. The sponsoree must have a legitimate work or academic reason to have a U of I account.
Sponsorship is the term used by ITS when a full time employee agrees the sponsoree has a legitimate work or academic reason to have a U of I account. If the account is used for any purpose that violates the U of I computer use policy, ITS will work with the “sponsor” concerning issues about the account. Please visit our Sponsorship page to view answers to frequently asked questions.