RSOs often create promotional materials such as flyers, posters, handbills, newspaper ads, and banners to advertise themselves or market an event or activity they are sponsoring or cosponsoring. Organizations are responsible for being aware of the University's regulations on advertising.
What to Include on Promotions:
The following information should be included on all marketing/advertising materials put out by RSOs, whether on or off-campus:
· Full name of the RSO (no acronyms or abbreviations)
· Contact information (e.g., phone number, e-mail address, website)
General Posters and notices may be displayed on bulletin boards and kiosks located inside buildings and on campus, in accordance with any applicable UI policy, when there is room for them and permission is granted.
OrgSync Calendar of Events student organizations can create an event in OrgSync and tick the box to have the event placed on the community wide calendar.
University of Idaho Calendar student organizations can submit an event to the University of Idaho Calendar.
Commons Flat Screens Check out the Commons Flat Screens Website for info on how your RSO can post an ad for free on the flat screen displays
SRC Flat Screens Check out campusrec.uidaho.edu/displays for info on how your RSO can post an ad for free at the SRC
Student Planner Submit your RSO’s events to the Department of Student Involvement each spring for the following academic year to be included in the student planner (space is limited).
Poster machine (located in the Department of Student Involvement, Commons 302) which prints out 24”x36” posters is available for RSO use. Each academic year student organizations are eligible for three free posters. Beyond the three posters there is a fee of $5 for black and white and $10 for color per poster for RSOs.
Press releases Contact University Communications and Marketing at email@example.com for help in composing and distributing information regarding RSO events.
Table Tents To reserve table tent space in the Idaho Commons Food Court complete this online request form on this website. RSOs may make 25 one-sided table tent leaflets, 6 inches tall by 4 inches wide. Idaho Commons staff will put in and take out your announcement in acrylic holders on each table. Reservations may be made for no more than seven (7) consecutive days, three (3) times per semester. Clubs must have the table tent leaflets to the Commons Info Desk the Friday before the week reserved.
Argonaut RSOs receive a discounted rate for ads. Phone: 885-7794 Email: firstname.lastname@example.org
KUOI – Have your RSO event information broadcast for free on the radio. Website: http://kuoi.org Email: email@example.com
Banners are only to be hung and removed by Commons/SUB Events Set-up Staff and require a reservation. Reservations can be made on the ICSU website.
Student Union: With a reservation, RSOs can have a banner hung across Deakin Avenue outside the Student Union for a fee of $60 for every time it is hung.
Banner restrictions: hemmed height 48”–54” x width 30’-40’. There must be ½” grommets every 2’ on the top and bottom of the banner, and there must be wind slices in the banner.
Idaho Commons: Banner spaces must be reserved for no less than one (1) week, no more than two (2) weeks in a row and for a maximum of four (4) weeks per semester for RSOs.
Banners can be hung from the south side balconies (3 total—outside the ASUI Offices, third floor) or in the food court.
Banners must be delivered at least three (3) days before the beginning of a reservation and must be picked up at the information desk three (3) days after the reservation ends, at the latest. A $10 charge will apply if the banners are not picked up.
For more information, call the Scheduling Coordinator at 885-6956.
Banner restrictions: 30” high x 9’-10’ wide. The banner must have three (3) grommets on the top and bottom (one in each corner and one in the middle). Cloth or vinyl banners are preferred. Outdoor banners should not have paint or ink on them (in case of rain).
- Commons & SUB: Public bulletin boards available in both.
- Residence Halls: RSOs can have their posters hung inside the residence halls by taking posters to the Housing Office on the second floor of the Wallace Building, outside the 24-hour desk in the LLC and posting information the campus movie channel.
- Campus Locations: Contact individual building regarding poster hanging locations and policies.
To make a chalking request, go to the Space Reservations website and fill out the form for your chalking request event and send it to Charles Zillinger, firstname.lastname@example.org. Chalk, when used on campus, must be latex based and designed for easy removal; oil and grease chalks are not allowed. Chalk drawings/writings may only be done on horizontal concrete surface that can be easily washed. Vertical surfaces, such as walls, step risers, bench seats, etc. may not be used for chalking. Contact Facilities- Landscape & Exterior Services at 885-6246 with any questions.