Policies and Procedures

Disability Support Services (DSS)
Testing Program Procedures

Testing Accommodations

Testing accommodations are provided as an access
accommodation to those students with a documented
need for alternative forms of testing.

DSS Responsibilities

  • Provide testing accommodations to the student in the most timely manner possible.
  • Work with the student to identify the most functional testing accommodations.
  • Collaborate and coordinate with the student and instructor regarding exams/quizzes.
  • Recruit, hire, train, and assign readers, scribes, and proctors.
  • Maintain exam/quiz security, proctoring as per instructors direction, proctoring as per the test accommodations, and insuring academic honesty.
    • If a student is suspected of violating the University of Idaho (UI) Student Code of Conduct (below) regarding academic honesty or appears to be exhibiting suspicious behavior, DSS reserves the right to interrupt the student during testing to investigate said behavior. 
    • If a violation is found to have occurred, DSS will confiscate the exam immediately and notify the instructor of the violation. It is at the discretion of the instructor on how to proceed regarding the infraction.
  • Resolve testing issues as they arise.

Student Responsibilities

  • Meet with the Testing Program Coordinator (TPC) as soon as possible to fill out the necessary paperwork and review program specifics.
  • Abide by Article II, Sections 1 through 4 of the UI Student Code of Conduct regarding academic honesty (see below). 
    • Any violation would result in the exam/quiz being confiscated immediately and the instructor would be notified of the violation. It is at the discretion of the instructor on how to proceed regarding the infraction. 
    • Fill out the Exam Accommodation Request Form for the TPC and the Exam Information Form for the instructor for EVERY exam/quiz taken at DSS and submitted at least 3 business days prior to the exam/quiz. By not doing so, the student runs the risk of not being able to take the accommodated exam/quiz at the DSS location.
    • Forms are located on the bulletin board next to the TPC office and on the DSS website at http://www.uidaho.edu/studentaffairs/taap/dss/services/testingaccommodations. 
    • The deadline to sign up for final exams is the Friday before dead week. For the Fall 2012 semester the deadline is November 30, 2012 and for the Spring 2013 semester, the deadline is April 26, 2013. Law students have a different exam schedule and may have different deadlines. Contact the TPC for those deadlines.
  • For security purposes, students do not handle exams/quizzes to and from the instructor or DSS.
  • Take the exam/quiz at the same time the regular class is unless other prior arrangements have been made with the instructor.
    • Exams/quizzes should begin and complete within the DSS office hours of Monday – Friday, 8am – 5pm.
    • If the student is taking the exam at a different day/time than the regular class, DSS requires written approval from the instructor in order to do so.
    • During the last two weeks of classes, the DSS office hours are extended to accommodate early morning and evening exams.
  • Take the exam/quiz using the amount of time listed on the accommodation checklist.
    • If the student arrives late to the exam/quiz up to 30 minutes, the student has two options (Note: Lateness is not counted against the student due to the fault of the instructor/DSS):
      • Start the exam/quiz late and forfeit the time missed OR
      • Opt not to take the exam/quiz and contact the instructor for a possible reschedule.
    • If the student arrives late to the exam/quiz 30 minutes or more, the student will not be allowed to take their exam/quiz at DSS and will be referred to the instructor. The TPC will contact the instructor via email regarding the student’s tardiness.
    • Students should not have their back to the testing room door for proctoring purposes.
    • Students who are allowed notes into the exam/quiz by the instructor or as part of an accommodation, DSS will highlight each page of the notes that can be seen easily during proctoring and indicate how many pages were highlighted on the Testing Form. This does not include an all open-note exam/quiz.
    • Students who take a rest period or bathroom break during testing that is not an accommodation will forfeit that time. 
      • Any student who is allowed a rest period as an accommodation outside the testing room will be directed to a DSS designated area. The exam should be given to the proctor during the break. 
      • Any bathroom break should be of reasonable length and is included in the testing time unless otherwise noted. The exam should be given to the proctor during the break. 
  • During testing, a 5-minute warning will be given to the student by a DSS staff member before the end of the accommodated testing time.
  • When the designated time has expired the student will be notified by a DSS staff member.
    • The student must stop taking the exam/quiz once the accommodated time has expired and give it to a DSS staff member. As per the instructor, the exam/quiz will either be picked up or delivered by a DSS staff member within 24-hours of the exam/quiz completion time.
  • Bring any questions, concerns, or changes to the attention of the TPC as soon as possible. 

University of Idaho Student Code of Conduct, Article II Academic Honesty

  1. Cheating on classroom or outside assignments, examinations, or test is a violation of this code. Plagiarism, falsification of academic records, and the acquisition or use of test materials without faculty authorization are considered forms of academic dishonesty and, as such, are violations of this code. Because academic honesty and integrity are core values at a university, the faculty finds that even one incident of academic dishonesty seriously and critically endangers the essential operation of the university and may merit expulsion. [rev. 7-98]
  2. The operation of UI requires the accuracy and protection of its records and documents. To use, make, forge, print, reproduce, copy, alter, remove, or destroy any records, document, or identification used or maintained by UI violates this code when done with intent to defraud or misinform. Entrance without proper authority into any private office or space of a member of the faculty, staff, or student body is a violation of this code.
  3. Instructors and students are responsible for maintaining academic standards and integrity in their classes. Consequences for academic dishonesty may be imposed by the course instructor. Such consequences may include but cannot exceed a grade of “F” in the course. The instructor should attempt to notify the student of the suspected academic dishonesty and give the student an opportunity to respond. The notice and the opportunity may be informal and need not be in writing. Penalties for any disciplinary infraction must be judicially imposed. [See 1640.02 C-5]
  4. Instructors may report incidents of academic dishonesty to the Dean of Students. Upon receiving such a report, the Dean of Students shall provide the students with written notice that a report has been made and an opportunity to meet with the dean to discuss the report. The Dean of Students shall maintain the report and any record of the meeting for a period of time deemed appropriate by the dean. The Dean of Students may file a complaint against the student after the meeting has taken place or the student has elected, either affirmatively or through inaction, not to meet with the dean. [add. 7-98]