Alternate Text

The Alternate Text Program provides students with vision or reading disabilities with alternatives to standard printed text. Accommodations are provided as an access accommodation for students with a documented print disability.

DSS Responsibilities
  • Provide alternate text accommodations in the most timely manner possible.
  • Required course material will be converted and available as soon as possible.
    • Textbooks will have the binding cut off in order to effectively scan the material. The material will be scanned and saved as a PDF file as quickly as possible.
    • Textbooks will be rebound and returned to the student as soon as possible in a format that can be re-sold to the UI Bookstore.
    • Conversion begins once a copy of the reading schedule/syllabus is received by the student. The conversion schedule is based on the reading schedule/syllabus and done accordingly.
    • All conversion files are emailed directly to the students VandalMail account.
  • Enlargements can be created with at least 24-hours notice, although immediate requests can, at times, be accommodated.
  • Requests for Braille materials are to be turned in to the ATPC as far in advance as possible. A lead of at least 5 business days is requested, depending on the size of the document. Discuss the specifics with the ATPC as soon as possible regarding conversion time frame.
  • DSS is responsible, at the request of the student, to provide orientation and training to assistive technology to access the alternate text.
  • DSS is responsible for recruiting, hiring, and training appropriate staff to produce alternate text.
  • Resolve alternate text issues as they arise.
Student Responsibilities
  • Meet with the Alternate Text Program Coordinator (ATPC) as soon as possible to fill out the necessary paperwork and review program specifics.
  • Provide a copy of the required course material to be converted to the ATPC as soon as possible.
    • A clean copy of the required reading material is needed in order to provide the alternate text accommodations accurately. Reading material should not have highlighting, underlining, or written notes on the needed pages.
    • A copy of the syllabus/reading schedule is required for each textbook before any conversion can begin.
    • Converting to an alternate format takes time to arrange and complete. Although DSS works to minimize delays, it will take time for conversion to be completed and is based on the reading schedule/syllabus.
    • For in-class handouts, take the material to the ATPC to be converted as soon as possible.
  • Converted files will be emailed to the student’s VandalMail account.
  • Bring any questions, concerns, or changes to the attention of the ATPC as soon as possible. 

Important Note

All alternate text is for only DSS students who are receiving alternate text accommodations and is, thereby, protected and copyrighted by the publisher and should only be used accordingly. Sharing of any alternate text material with others is grounds for loss of the accommodation.