In 2009 the National Science Foundation (NSF) revised NSF’s senior project personnel salary reimbursement policy to be a maximum of two months of regular salary in any one year. This means that during the University’s fiscal year ( July 1st to June 30th ) no more than 2/9 of an academic year (AY) faculty or other senior project personnel member’s salary can be paid from all NSF sources. If the personnel member is on a fiscal year (FY) appointment then no more than 2 full months of annual salary may be reimbursed. If a PI, co-PI or other senior project employee has salary from more than one NSF grant or sub-award of an NSF grant, they are not allowed reimbursement of more than two months full salary from any combination of these awards.
To calculate the maximum amount of reimbursement for the year on an AY appointment, divide the salary by 9 and then multiply that result by 2. To calculate the maximum amount of reimbursement for the year on a FY appointment, divide the salary by 12 and then multiply that result by 2. In hours a full two months at 40 hours a week is equal to 347 hours at full (not spread) pay.
The cost accounting unit at OSP monitors this agency requirement. A notice will be sent when any senior personnel is at risk of going over this limit.