Locations

Moscow

info@uidaho.edu
Phone: 208-885-6111
Toll-free: 88-88-UIDAHO
Fax: 208-885-9119
Student Union Building
875 Perimeter Drive MS 4264
Moscow, ID 83844-4264

Boise

Phone: 208-334-2999
Fax: 208-364-4035
322 E. Front Street
Boise, ID 83702

boise@uidaho.edu
www.uidaho.edu/boise

Coeur d'Alene

Phone: 208-667-2588
Toll-free: 888-208-2268
Fax: 208-664-1272
1031 N. Academic Way,
Suite 242
Coeur d'Alene, ID 83814

cdactr@uidaho.edu
www.uidaho.edu/cda

Idaho Falls

Phone: 208-282-7900
Fax: 208-282-7929
1776 Science Center Drive, Suite 306
Idaho Falls, ID 83402

ui-if@if.uidaho.edu
www.uidaho.edu/idahofalls

Budget Preparation: Subawards and Subcontracts

Proposals may include work to be done by one or more other institutions.  In these cases, the other participating institutions become subrecipients under the University of Idaho’s prime award.  If subrecipient institutions are being used, appropriate paperwork (e.g. a letter of support from an authorized signer) is required at the time the proposal is submitted to confirm the proposed subrecipient’s eligibility and willingness to participate.  A subrecipient letter of commitment form is available on the OSP website under the forms tab

 

When a subaward or subcontract has been included as part of a larger proposal, the total yearly cost for the subaward is included as a line item in the University of Idaho PI’s budget.  UI indirect costs are assessed on the first $25,000 of individual subawards.  The subrecipient may also include his/her institution’s indirect costs within the subaward budget, as long as they have a federally-negotiated rate agreement.  If a subrecipient does not have a federally-negotiated indirect rate, but indirect costs are included in its proposed budget, contact OSP to work with the subrecipient towards resolution.  Subawards are, in effect, mini-proposals.  They should therefore include essentially the same elements as proposals. At a minimum, each subaward proposal should contain the following:

 

  • Line-item budget in the same format and at the same level of detail as the budget provided in the prime proposal;
  • budget justification or narrative;
  • short statement of work;
  • CV or bio-sketch and list of publications for the lead PI at the subcontracting institution;
  • letter of support signed by an authorized organizational representative at the subcontracting institution (typically from their Sponsored Programs office);
  • cover sheet in the sponsor’s approved format;
  • representation or certification forms, and, if applicable;
  • Subcontract Cover Sheet or NIH Statement of Intent.

 

PIs must address specific questions regarding subcontractor suitability, selection, and potential conflicts of interest prior to the establishment of a subcontract; OSP staff preparing the subcontract will forward these questions to the PI for completion and inclusion in the project file.