Locations

Moscow

info@uidaho.edu
Phone: 208-885-6111
Toll-free: 88-88-UIDAHO
Fax: 208-885-9119
Student Union Building
875 Perimeter Drive MS 4264
Moscow, ID 83844-4264

Boise

Phone: 208-334-2999
Fax: 208-364-4035
322 E. Front Street
Boise, ID 83702

boise@uidaho.edu
www.uidaho.edu/boise

Coeur d'Alene

Phone: 208-667-2588
Toll-free: 888-208-2268
Fax: 208-664-1272
1031 N. Academic Way,
Suite 242
Coeur d'Alene, ID 83814

cdactr@uidaho.edu
www.uidaho.edu/cda

Idaho Falls

Phone: 208-282-7900
Fax: 208-282-7929
1776 Science Center Drive, Suite 306
Idaho Falls, ID 83402

ui-if@if.uidaho.edu
www.uidaho.edu/idahofalls

Spending at Risk: Pre-Award Spending and Early Set-Up Budgets

Notwithstanding the problems that might result from spending funds from an award before a final agreement is executed, it is possible to request authorization for pre-award spending on grants and cooperative agreements with many federal agencies, and to charge award-related expenses up to 90 days prior to the award start date. See APM 45.05 for additional information. 

To set up a preliminary budget in advance of the official agency award it is necessary to complete a Preliminary Budget Request Form, and to provide a guarantee budget in the event that the award is not received. The rules on these requests are as follows: 

  • Any required compliance protocols or assurances must be in place;
  • if possible provide the anticipated start date (note that agencies that issue contracts or agreements effective on the date of final signature are not eligible for early set-up);
  • a guarantee budget in the event that the funding does not come through must be provided and the person responsible for the guarantee budget must sign his or her approval for the guarantee;
  • the budget will be set up for a maximum of $10,000 or half of the anticipated award, whichever is less, and for 90 days from the start date. Other amounts/times must be negotiated with OSP.

If the award is ultimately not made, is made for a lower amount, or the start date is beyond the 90-day pre-award period, the department will be responsible for any unallowable charges.