Institutional Review Process for Technology Projects

Friday, October 19 2012


Recognizing the increasingly vital role that information technology plays in the achievement of the University's strategic and tactical goals, President Nellis created the Advisory Group for Information Technology (AGIT).

Initiated in 2009, AGIT’s responsibility is to oversee, facilitate and coordinate institutional discussions and communication that relate to academic and administrative information technology. AGIT’s goal is to be a value-added partner to university units while providing advice and guidance, ensuring that information technology is aligned with the institution's mission and vision.

AGIT membership
In order to accurately represent the needs of University of Idaho as a whole, AGIT membership includes:
• Steve Neiheisel – AVP, Enrollment Management and AGIT Chair
• Dan Ewart – CIO, Information Technology Services
• Nancy Krogh – Registrar and Chair for the Administrative Systems Work Group
• Lynn Baird – Library Dean and Liaison to Research
• Chris Cooney – Senior Director of Marketing Communications, University Communications and Marketing
• Vacant – Director Distance Education
• Trina Mahoney – Budget Director, Budget Office
• Robert Stone – Professor, Department of Accounting, Faculty Liaison
• Charles Buck – AVP, Northern Idaho and Liaison for the Centers/Outreach
• Hannah Davis – ASUI President. Student Liaison

Review Process
With the approval and support of executive leadership, AGIT has moved forward with the implementation of an institutional review process for technology projects effective Fall 2012. There are a number of benefits to having a university-wide review of technology projects. Some examples include:
1. Reduces the probability of security and/or compliance problems
2. Maintains control, organization and knowledge of university data
3. Maximizes utilization of existing technology experts by avoiding duplicative solutions to similar problems
4. Improves integration between University of Idaho systems, providing a better experience for faculty, staff, students and others
5. Improves prioritization of university’s technology work and the use of ITS and other technology resources towards the fulfillment of the University of Idaho Strategic Plan
6. Improves vendor management and contract terms as well as ensuring utilization of state and consortium pricing
7. Creates institutional financial savings through the utilization of economies of scale, better understanding of the total cost of ownership for technology and a reduction in the number of failed technology projects
8. Provides ability to view and budget for University of Idaho’s technology and technology support spending

A typical concern with these types of central review structures is that they will slow projects down and not allow the necessary agility in meeting the ever-changing technology needs of a land grant, research university. On the contrary, a thorough review and prioritization process will allow a project to receive the university’s support and resources while ensuring the complexities of the technical, compliance and resource realities are addressed up front, minimizing unnecessary implementation delays.

More information about AGIT and the Review Process can be found at: http://www.uidaho.edu/its/agit